Construction Administrative Assistant - Lambertville - firstPRO, Inc

    firstPRO, Inc
    firstPRO, Inc Lambertville

    17 hours ago

    Construction / Facilities
    Description

    Job Title: Administrative Assistant (Construction)

    Location: Lambertville, NJ (Corporate Office Setting)

    Schedule: Part-Time (16–24 hours per week, Flexible)

    Compensation: $21–$26/hour

    Position Overview: A premier general contractor is seeking a part-time Administrative Assistant to support a high-profile project team. This role is based in a corporate office setting in Lambertville, NJ, and does not require field travel.

    We are looking for a dependable, professional who is accustomed to the fast-paced nature of the construction industry. The ideal candidate understands construction terminology and can provide seamless administrative support to project managers and engineering staff.

    Key Responsibilities Project Administration

    • Support engineering teams with the processing of submittals, RFIs, filings, and change orders.
    • Manage routine project documentation, including incident reports and project status forms.
    • Upload and maintain organized digital filing systems using SharePoint.

    Financial & Logistics Support

    • Process electronic timecards and coordinate the mailing of physical checks.
    • Assist with basic cost tracking and the processing of code numbers for project expenses.
    • Handle the processing of bills, material orders, and delivery coordination.

    Team Coordination

    • Assist with daily office operations, including scanning, copying, and coordinating team logistics.

    Qualifications

    • Industry Experience: Prior administrative experience within the construction or engineering industry is required.
    • Terminology: Must be familiar with basic construction terminology and comfortable working alongside construction and field management personnel.
    • Technical Skills: Proficiency in Microsoft Office (Excel, Outlook, Word) and experience with cloud-based filing systems (SharePoint).

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