Accounts Payable Associate - Trenton, United States - Solix

Description

Solix Inc, 30 Lanidex Plaza West-PO Box 685, Parsippany, New Jersey, United States of America

Req #233

Primary Responsibilities and Duties:
Assist with the workload of the accounts payable function.
Ensure timely payments of vendor invoices & expenses and maintain accurate records and control reports.
Assist with some aspects of the third-party invoicing system with a focus on ensuring vendors are set up in the invoicing portal

Communicate with outside vendors regarding payments including statement reconciliation, Collect & verify all documents necessary for new vendors have been received for input into the financial system.

Establish new vendors in the financial system.
Assist with the output and distribution of checks
Ensure proper and consistent compliance with approved policies
Process the Import Manger file within Epicor to ensure proper validation of hand-off reports for payment.
Assist AP Manager with fund distributions for Solix customers.
Provide internal customer service support to all departments including reporting as necessary
Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
Assist with TIN matching and the I099 process to ensure compliance with taxing authority requirements. Provide 1099 reporting as needed. Assist in the creation & distribution of 1099's and any additional documentation needed e.g. B-Notice & 1099 changes
Provide support for special requests from Solix Management.
Assist in month end Accounts Payable & company year-end closing. Produce monthly performance metric reports for Accounts Payable
Assist in the establishment and accuracy of all recuring payments
Assist the Manager of AP with identifying areas for process improvements and cost savings

Minimum Education and/or Experience Requirements:
Associates degree plus at least three years related experience; or at least five years related experience.
2 years of accounts payable/general ledger systems and procedures experience; preferably using Epicor.

Required Knowledge, Skills and Abilities:
Strong knowledge of applicable accounts payable systems and procedures
Possess strong organizational and time management skills.
Strong problem-solving skills, documentation skills, research and resolution skills
Strong customer focus, including ability to manage internal & external inquiries and resolve complaints in a fast-paced environment.
Ability to communicate effectively verbally and in writing.
Ability to interact with employees and vendors in a professional manner.
Strong Microsoft skills with an emphasis on Microsoft Excel
Solix Inc, 30 Lanidex Plaza West-PO Box 685, Parsippany, New Jersey, United States of America

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