assistant chief clerk - Houston, TX , USA, United States - Harris County (TX)

Description

Position Description

Under minimal supervision, the Assistant Chief Clerk performs a variety of complex clerical and administrative duties.

Incumbents will be assigned to assist the Chief Clerk with overseeing the daily administration and operations of several areas of responsibilities.

Work may include but is not limited to assigning and supervising the work of others, assist in planning, assist with establishing goals and objectives, assisting with the development of schedules, priorities and standards for achieving goals, coordinating and evaluating program activities, and relieving the Chief Clerk.

100% of the incumbent's time will be spent on the dutiesand responsibilities listed below. Incumbents may not perform all essential duties andresponsibilities but may be required to execute as assigned. Some positions may requireworking before, during, or after an emergency or disaster at the department's discretion.


Duties and Responsibilities:

• Assists in supervising support staff in the assigned Harris County Justice of the Peace Court.
• Assists in planning, organizing, delegating, and overseeing the daily operations of several areas of responsibility to ensure compliance with applicable laws, policies, and procedures.
• Assists in overseeing and managing the assigned office to ensure staffing coverage, productivity standards are met, and it's effectiveness.
• Assists in researching and maintaining a comprehensive knowledge and understanding of applicable laws, criminal and civil procedures, policies and procedures to effectively communicate with staff, colleagues, elected officials, department heads, judges, attorneys, pro-se litigants, assistant district attorneys, law enforcement and other professionals to resolve problems, answer questions, and modify policy and procedures.
• Research, collects, and generates activity and statutory reports that show performance measures.
• May provide input regarding hiring and training of new employees.
• Develops and coordinates court dockets for trials and hearings, including complaint preparation, scheduling of officers/witnesses and summoning juries.
• Responds to public inquiries which may include but is not limited to attorneys, defendants, and citizens. Some inquiries may require problem-solving and utilizing independent judgment after conducting the appropriate research and analysis.
• Orders and maintains inventory of office supplies and ensures that all office equipment is working as required and serviced as necessary.
• Performs all other duties as assigned.

Harris County is an Equal Opportunity Employer

If you need special services or accommodations, please call or email

Requirements


Education and Experience:

• High School Diploma or G.E.D. equivalent from an accredited educational institution.
• Four (4) years of related experience.
• Two (2) years of experience in a courtroom setting.

Knowledge, Skills, and Abilities:

• Knowledge of filing systems.
• Knowledge of local, state, and federal laws, rules and regulations specific to the area of responsibility.
• Knowledge of court procedures.
• Ability to plan and train entry-level clerical employees.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to create and maintain complex files and written douments.
• Ability to work independently.
• Ability to handle multiple tasks in a fast paced environment and remain calm and handle stressful situations.
• Ability to work under pressure and public scrutiny.
• Ability to work well with the public and support staff.
• Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; and of business or program terminology, methods, and procedures.
• Proficient in Microsoft Suite ( Word, Excel, PowerPoint, Sharepoint).

NOTE:
Qualifying education, experience, knowledge, and skills must be documented on your job application.

You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration.

See Resumewill not be accepted for qualifications.

General Information

Position Type and Typical Hours of Work:

• Regular Full-time
• Hours will be discussed during departmental interview.

Salary:

• Depends on Qualifications
• Based on 26 Pay Periods
• Plus, benefits

Reporting Relationships:

• Reports To: Chief Clerk
• Supervises Positions: Supervisors and Court Clerks

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.