Events Specialist - Doral, United States - City of Doral, FL

Description

Salary:
$46, $69,588.76 Annually


Location :
City of Doral, FL


Job Type:
Full Time


Job Number:

Department:
Parks & Recreation

Opening Date:

04/25/2024

Closing Date:

5/9/2024 5:00 PM Eastern

General Purpose

The Events Specialist is responsible for assisting in the planning, coordination, and supervision of the Department's City wide special events.

Supervision Received and Exercised

This position is classified as a non-exempt, full-time position with a 40 hour work-week.
Essential Duties and Responsibilities


Essential Functions:

Assists in the planning, organizing and coordinating of City wide special events, such as EGGstravaganza, Independence Day Celebration, Holiday Lights & Ice, etc.

Plans, organizes and coordinates several special events with under 5,000 participants.

Assists in coordinating all aspects of special event programming, e.g. food, beverages, games, prizes, entertainment, public information, operating materials and supplies, facilities and room scheduling, registrations. Assists in the preparation of events budgets, work plans, schedules and timelines for marketing, advertising, and promotional plans. Assists with sponsorship proposals and recaps for all events. Assists in coordinating all special event functions at the assigned facility. Assists in the coordinating of volunteers for events. Observes necessary precautions to secure the safety of park guests and maintains discipline during special events. Coordinates the Department's overall fundraising goals. Coordinates tournaments, auctions, raffles and other fundraising events. Creates, organizes and coordinates non-tournament fundraising events. Assigns work to the Events Aide. Designs event flyers, banners and logos.

Performs related event and recreational work as required and assigned by the Parks and Recreation Director, Special Events Coordinator, and Recreation Programs Coordinator.

Performs other duties as assigned.


Additional Duties:
Performs other related work as required.

Minimum Qualifications


MINIMUM EDUCATION AND TRAINING
Associate's degree in recreation administration, leisure services, program management, public administration, business administration, hospitality or related field. Must possess (1) year of experience in paid municipal recreation. Must possess a valid Florida driver's license with an acceptable driving record.


MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:
Must be willing to work flexible hours which may include weekends, evenings, and nights. Ability to effectively manage time and prioritize multiple responsibilities. Ability to get along with others and work effectively with the public and fellow workers. Considerable knowledge of modern office practices and procedures. Must possess excellent customer service skills and be able to establish good customer relations. Must have an ability to deal with people effectively, courteously and enthusiastically. Must possess strong organizational and communication skills. Must be computer literate with knowledge of Microsoft Word, Excel, PowerPoint or a similar word processing program. Must be detailed oriented to ensure tasks are accurately completed. Must be self-motivated and able to excel with minimal supervision. Ability to prepare and/or process purchase orders. Ability to make recommendations that impact the budget. Ability purchase up to $1,000 without approval from supervisor. Ability to use small office equipment, including copy machines or multi-line telephone systems. Ability to use computers for data entry. Ability to deal with confidential and sensitive matters. Ability to deliver effective presentations. Ability to work in a fast-packed environment. Ability to manage and meet deadlines. Must be fluent in the English language. Ability to communicate in Spanish is a plus. Must be non-smoker. Applicants must also complete all requirements established by the City of Doral for employment.

This may include, but is not limited to, a written examination, a psychological exam, a polygraph examination, a comprehensive background investigation and a job-related medical examination including a drug screening test.

The minimum requirements may be waived by the City Manager.


Physical Requirements:

Ability to express ideas through speaking/talking; use visual acuity to perform activities such as analyzing data and figures and operating motor vehicles.

Ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

City of Doral
Human Resources Department


Summary of Benefits:

In this summary, we are providing general information, which will be helpful to you in evaluating the City of Doral as your premier place to work.

If you have questions concerning a specific item or interpretation, please feel free to contact Human Resources at

Employment Benefits for Regular Full-Time Non-

Sworn Employees:
Introductory Period
An introductory period for an employee is twelve (12) months for entrance, rehire, and promotional appointments.

In the event the employee accepts a promotional opportunity position within the City before an initial introductory period is satisfactorily completed, the initial introductory period starts over at the time the employee begins working in the new position.

The introductory period is considered a continuation of the employment selection process.

It provides the City an opportunity to observe and evaluate the capacity of the employee, which includes the employee's ability to satisfactorily perform the essential functions of his or her job; and to observe and evaluate the employee's work habits and conduct, including attendance and the employee's relationship with coworkers and superiors.

During the introductory period, the new employee and the supervisor shall evaluate employment suitability in terms of skill, knowledge, performance, and compatibility.

During this period, the employee shall be given the support and resources needed to learn and demonstrate the duties and competencies required in the new position.

Absences During Introductory Period:

Any cumulative absences during the introductory period in excess of ten (10) workdays will automatically extend the introductory period by the number of days absent regardless of whether the absence was with or without pay.

Holidays

The City of Doral observes 12 paid holidays per year.

New Year's Day

Martin Luther King's Birthday

Presidents Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans' Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Day

In addition, employees received two (2) personal days and (1) Birthday.

The personal days must be used before the end of the fiscal year and the birthday must be taken within six (6) months of the birthday.

Accruals (Vacation & Sick Time)

The City of Doral has separate sick and vacation leave for non-sworn employees which is accrued on a monthly basis.

Vacation is accrued on a monthly basis depending on the years of service:

Years of Service Monthly Accruals Yearly Accrual

0-4 years 06.66 hours per month 80 hours per year

5-9 years 10.00 hours per month 120 hours per year

10-20 years 13.33 hours per month 160 hours per year
More than 20 years 16.66 hours per month 200 hours per year

Employees may use vacation time as it is accrued.

Sick leave is earned at the rate of 8.0 hours per month for a forty (40) hour work-week. Employees may accumulate a sick time maximum 1,040 hours if on a forty (40) hour work-week.

Sick Leave Payment Program

Employees may sell back to the City up to a maximum of 32 hours of sick leave per year provided that the employee maintains a maximum of 80 hours of sick leave in his or her leave balance.

This election is made annually at the beginning of each fiscal year by the employee and is irrevocable.

An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.

Annual Leave Sell Back

Employees may elect payment of accrued, unused annual leave in lieu of time off. This election is made annually in the beginning of each fiscal year and is irrevocable.

An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.

Health Care Benefits

All Healthcare benefits for all employees are effective on the first of the month following 30 days of full-time employment.

The City offers HMO, POS, and High Deductible Health plans. The High Deductible Health plan comes with a Health Savings Account (HSA).

Dental Plan
The City of Doral offers a PPO dental insurance plan.

Vision Care

The City of Doral offers voluntary vision care benefits.

Life, Short-term and Long-term Disability

The City of Doral will cover your life insurance at the rate of two (2) times the employee's annual salary up to a maximum of $300, In addition, the City offers both short-term and long-term disability plans which act as income protection plans.

Retirement Benefits

Employees participate in the City's 401a retirement plan administered through Mission Square.

The plan requires employees to contribute a mandatory six percent (6%) of their base pay while the City contributes twelve percent (12%) of the employee's base pay.

457 Supplemental Plan

The City of Doral has a voluntary deferred compensation pension program available through Mission Square where the employee can make contributions to their retirement.

The City does not make any contributions to this plan.

Education/Tuition Reimbursement

The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees participating in training or educational programs designed to strengthen their abilities, which in turn directly benefit the City.

The City will pay the State tuition rate to its members based on the letter grade obtained for each class.

Employee must be a full-time employee for 6 months in order to be eligible for this benefit.

Bereavement Leave

Upon approval of the Department Head, a full?time employee may, upon request, be granted up to three (3) working days of leave with pay in the unfortunate event of a death in his or her immediate family, or up to five (5) working days of leave with pay to attend the funeral or memorial services of an immediate family member outside the State of Florida.

The employee's immediate family shall be defined as the employee's spouse, father, mother, step-parents, natural, step and adopted children, brother, sister, father-in-law, mother-in-law, grandparents, brother-in-law and sister-in-law, grandparents-in-law, registered domestic partner, and child of a registered domestic partner.

The bereavement leave must be taken consecutively, and the employee must attend the funeral of the deceased family member to be eligible for bereavement leave.

If an employee needs time in excess of that provided in this policy, he or she may request accrued vacation time, sick time, or PTO with the approval of their department head.

The City reserves the right to request all pertinent information including deceased relative's name, relationship of the employee to the deceased, the name and address of the funeral home, and the date of the funeral.

Documentation such as a death certificate, or other documentation on the deceased may be required for approval of the leave.

Voting Leave
Employees are encouraged to exercise their right to vote outside of their scheduled working hours.

As such, all full-time employees as defined herein may be granted up to one hour of leave during polling hours in order to vote in federal, state or local elections, both primary and general elections.

This time off shall be granted if it does not increase staffing cost or decrease departmental efficiency.

Employees must request time off for voting in writing or via e-mail at least five (5) business days in advance to the Department Head or designee.

The request for leave must clearly state that the employee needs leave in order to vote.


THE CITY OF DORAL DOES NOT OFFER A RELOCATION PACKAGE

THE CITY RESERVES THE RIGHT TO AMEND, MODIFY OR TERMINATE (IN WHOLEOR IN PART) ANY OF ITS BENEFITS PROGRAMS AT ANY TIME.

Equal Opportunity Employer
The City of Doral is an equal opportunity employer.

Smoke Free/Drug Free Workplace
The City of Doral maintains a smoke free and drug free workplace.

01

Do you possess at least an Associate's degree from an accredited college or university?

Yes
No

02

Do you possess at least one (1) year of Parks & Recreation experience?

Yes
No

03

Are you computer literate with knowledge of Microsoft Office?

Yes
No

04

Do you possess excellent customer service skills?

Yes
No

05

Do you possess a valid driver license with an acceptable driving record?

Yes
No

06

I certify that I have read the job announcement in its entirety, and have attached my resume to my application.

Yes
No

Required Question
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