Buying & Operations Assistant - San Mateo - 24 Seven Talent

    24 Seven Talent
    24 Seven Talent San Mateo

    1 day ago

    Retail
    Description

    Position Overview

    A growing luxury retail organization is seeking a Buying & Operations Assistant to support seasonal buying, inventory management, vendor communication, and day-to-day operational processes. This role is well-suited for an early-career professional who is looking to deepen their experience in luxury buying and retail operations within a fast-paced environment.

    Key Responsibilities

    Buying Support

    • Assist in preparation for seasonal market appointments and vendor meetings
    • Maintain and update seasonal buy sheets and assortment plans
    • Enter and track purchase orders, allocations, and delivery schedules
    • Monitor incoming shipments and support reconciliation of orders

    Inventory & Reporting

    • Generate and maintain weekly sales and inventory reports
    • Support sell-through analysis and re-order recommendations
    • Assist with inventory counts and stock organization
    • Ensure accurate product data entry in Shopify or similar POS/e-commerce system

    Vendor & Brand Communication

    • Coordinate with brand partners on order confirmations, shipping updates, and invoice follow-ups
    • Maintain organized digital records of vendor agreements and seasonal buys

    E-Commerce & Store Operations

    • Support product uploads, merchandising updates, and inventory syncing across channels
    • Help ensure alignment between in-store and online assortments
    • Assist in maintaining backend operational workflows and documentation
    • Provide cross-functional support during peak retail periods

    Qualifications

    • 1–2 years of experience in luxury retail, merchandising, buying, or operations
    • Strong interest in contemporary and luxury designer brands
    • Proficiency in Shopify or similar POS/e-commerce systems preferred
    • Advanced Excel or Google Sheets skills a plus
    • Highly organized, analytical, and detail-oriented
    • Effective communicator with a collaborative mindset
    • Comfortable working in a fast-paced, small-team, entrepreneurial environment

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