Office Automation Clerk - Miami, United States - Department Of Veterans Affairs

Description

Summary

This position is assigned as an Office Automation Clerk in the Office of the Chief, Nutrition and Food Services at the Miami VA Healthcare System. This position performs various clerical and administrative duties in support of the organization, performing office automation duties such as word processing in support of the clerical and administrative work.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties and responsibilities include:

• Using word processing software to create, copy, edit, store, retrieve and print forms, memos, and letters.
• Using existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports.
• Performing timekeeping duties.
• Using graphics software to provide graphs and charts for reports and presentations.
• Preparing a wide variety of recurring correspondence, internal reports, and other documents from information obtained from office staff files and other sources.
• Reviewing and finalizing documents prepared by others.
• Screening incoming mail to identify what needs to be brought to the attention of the supervisor, referred to the appropriate staff, or rerouted to other offices.
• Establishing suspense dates as directed by the supervisor and brings to supervisor's attention those that cannot be met by requested dates.
• Reviewing outgoing correspondence-for procedural and grammatical accuracy and conformance with administrative requirements.
• Maintaining, purging, and disposing of office records/files in accordance with established regulations, and procedures.
• Making travel arrangements such as scheduling transportation, making reservations at hotels and preparing travel authorizations.
• Performing other duties as assigned.