Executive Assistant - Toms River, NJ

Only for registered members Toms River, NJ, United States

16 hours ago

$80,000 - $140,000 (USD) per year *

* This salary range is an estimation made by beBee

Company Overview · Our client is a high-performing real estate organization specializing in residential sales, listings, and transaction management. With a collaborative team of approximately 10 agents and staff, the organization operates in a fast-paced, performance-driven envir ...

Job description

Company Overview
Our client is a high-performing real estate organization specializing in residential sales, listings, and transaction management. With a collaborative team of approximately 10 agents and staff, the organization operates in a fast-paced, performance-driven environment focused on client service, deal execution, and continued growth. The team values professionalism, accountability, and operational excellence, with strong leadership involvement in daily business strategy and execution.

Position Overview
The Executive Assistant & Operations Manager serves as a strategic partner to leadership, overseeing real estate transactions and operational workflows to ensure deals move efficiently from listing through closing. This role combines executive support, transaction coordination, and operations management, with responsibility for maintaining organization, compliance, and team coordination in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and adaptable, with a DISC profile reflecting strong Dominance and Compliance traits. They are professional, emotionally steady, and capable of building positive relationships while maintaining operational control. This is a career-oriented opportunity with long-term growth potential.

Location: Local candidates preferred
Reports To: Team Leadership / Ownership
Employment Type: Full Time, On Site
Schedule: Monday – Friday with light weekend availability as needed
Salary Range: $70,000 base salary plus monthly performance bonuses
Benefits: Health insurance provided; paid holidays

Key Responsibilities

Oversee and manage real estate transactions from listing through closing, ensuring accuracy, compliance, and timelines are met
Coordinate contracts, documentation, and client comm. across multiple active deals
Prepare listing materials, CMAs, and transaction docs. for signatures and submission
Maintain CRM systems and int tracking tools to ensure organized and up-to-date records
Monitor deadlines, inspections, attorney reviews, and closing req. keep deals progressing
Coordinate vendors, photos, showings, signage, and lockbox logistics
Ensure compliance with brokerage requirements and regulatory doc. standards
Prepare commission statements and coordinate financial documentation with bookkeeping support
Oversee operational workflows, reporting tools, and sales tracking systems
Support leadership with scheduling, reporting, and operational decision-making
Assist with client experience initiatives including communication, gifts, and reviews
Provide executive and administrative support to leadership as needed
Act as the central point of communication for agents, clients, attorneys, and vendors
Foster a professional, positive team and client experience

Qualifications

Active Real Estate License strongly preferred
Minimum of 3 years of experience in real estate operations, executive assistance, transaction coordination, or office management
Strong organizational skills with exceptional attention to detail and compliance focus
Ability to manage multiple priorities in a fast-paced environment
Professional comm. skills with the ability to build rapport while maintaining authority
Proficiency with Microsoft Office, Excel, and real estate CRM systems
Strong problem-solving ability and decision-making confidence
Career-oriented mindset with desire for growth and long-term stability

Compensation
The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today's market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance.

EEO Statement
Topaz HR is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We are committed to creating an inclusive environment for all employees.

Please Note:
Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.

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