Personnel Specialist - Sacramento, United States - California State Controller's Office

Description

Statement of Qualifications (SOQ)

with their application. The SOQ should be typewritten in Arial 12-point font, no longer than one (1) page in length, single spaced, and should address the following:

Describe your specific skills or experience that will assist you to succeed in the Personnel Specialist classification.

Describe your experience working in a fast-paced environment and your ability to organize/prioritize your work to meet deadlines.

Duties and Responsibilities:
(Candidates must perform the following functions with or without reasonable accommodations.)

Apply and interpret laws, rules, regulations, and procedures issued by control agencies. Review Action Request Forms (ARF's) and determine appropriate appointment, separation, or miscellaneous personnel transactions needed by referencing the Personnel Action Manual (PAM). Compute appropriate salary determination. Enter and update Employment History Database (EHDB).

Reconcile, certify, and release master payroll. Audit and key dock reports. Identify payroll discrepancies and complete necessary documentation for corrections. Prepare salary advance requests. Prepare and key documents for supplemental payroll, overtime adjustments, and special pays. Audit and process intermittent and retired annuitant payroll. Receive wage garnishments; prepare employee notification and establishment of garnishment within specified time limits.

Audit and certify employee attendance records to ensure conformance with rules and regulations governing use of leave balances. Maintain the California Leave Accounting System (CLAS), research and correct employee leave usage discrepancies to ensure records are current and accurate. Monitor and maintain accurate tracking of intermittent and retired annuitant employee hours to ensure compliance of specific time limitations.

Utilizing the Benefits Administration Manual (BAM), and the State Health Benefits Guide, review and determine employee benefit eligibility for health, dental, vision, FlexElect, and miscellaneous benefits by ensuring accurate completion of forms and appropriate dependent documentation is provided. Prepare COBRA and Direct Pay notifications if applicable.

Assist with disability leave transactions, to include meeting with employees to clarify leave benefit options, documentation of personnel and payroll documents.

Desirable Qualifications:

Excellent organization, communication, and interpersonal skills.

Commitment to provide quality customer service, use tact and good judgment, demonstrate a positive attitude, and maintain cooperative relationships.

Excellent attendance and dependability.

Flexibility to adapt to changing personnel workload and to work with minimal supervision.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, hair style and texture, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Rev. 01/2023