Academic/Payroll Personnel Coordinator - Los Angeles, CA
17 hours ago
Job description
Position Summary
The Academic Personnel Coordinator will oversee all personnel and payroll administration for the Department of Philosophy, supporting faculty, TAs, postdocs, and other academic appointees. Manages the full range of academic and staff personnel actions, coordinates recruitment and dossier preparation, processes payroll through UCPath, maintains records, and serves as the department's benefits and policy liaison. Provides administrative support to department leadership and assists with special projects.
Salary & Compensation
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- Demonstrated skill in using Microsoft Office products, including Word, Excel, Outlook, and Access and demonstrated working knowledge of Windows Operating System. (Required)
- Demonstrated knowledge of university online systems: UCPath, Interfolio, OPUS, UC Recruit. (Preferred)
- Ability to compose, edit, and proofread departmental reports, memos, and correspondence; knowledge of Standard English grammar, punctuation, prose style and correspondence, list and manuscript formats. Ability to communicate clearly, professionally, and effectively. (Required)
- Skill in reading and interpreting written documents in Standard English text such as university policy and procedures manuals; and understanding the importance and ramifications of such policy changes and updates as they apply to the personnel process. (Required)
- Skill in analyzing tasks and procedures and making informed recommendations. (Required)
- Interpersonal skill to establish and maintain cooperative working relationships with faculty, administrators, students and staff; ability to work as a team player. (Required)
- Skill in dealing with confidential matters with tact and sensitivity, with adequate regard to issues of confidentiality and privacy. (Required)
- Knowledge of University procedures as they relate to staff and academic personnel and benefits. (Preferred)
- Demonstrated ability to work independently and follow through on assignments with minimal supervision. (Required)
- Skill in setting priorities and in time management, and ability to handle frequent interruptions, while completing assignment without errors and in a timely manner. Skill in handling multiple unrelated on-going tasks. (Required)
- Ability to work accurately with detail and compile information from a variety of sources. Skill in organizing and maintaining efficient and accurate records, files, and systems. (Required)
- Working knowledge of academic values, priorities, and expectations, familiarity with University culture. (Preferred)
Education, Licenses, Certifications & Personal Affiliations
- Bachelor's Degree in related area or equivalent experience. (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Schedule
8am - 5pm
Union/Policy Covered
99-Policy Covered
Complete Position Description
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