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    Executive Assistant - Cedar Rapids, United States - ASAC

    ASAC
    ASAC Cedar Rapids, United States

    2 weeks ago

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    Description

    POSITION TITLE:
    Executive Assistant


    REPORTS TO:
    Executive Director/Director of Human Resources


    POSITION DESCRIPTION SUMMARY:

    The Executive Assistant manages the donor data base, personnel data management, provides support for Human Resources and Executive Director and coordinates, meetings, trainings and events.


    ESSENTIAL JOB FUNCTIONS:

    • Manage the development of a strong donor data records management system including donor entry, gift management records, donor background/appointment information and relationships.
    • Provide administrative support to the Executive Director, including coordinating meetings and events, scheduling and preparing materials and documents.
    • Support Human Resource management data base including posting job information, managing changes in employee records and providing other administrative support for human resources.
    • Prepare thank you notes/gift acknowledgements within 48 hours of receipt, including cash and in-kind contributions.
    • Develop social media content, communication and marketing materials as requested.
    • Provide support for community awareness activities and fund raising events.
    • Maintain records for the board of directors.
    • Support the manage the maintenance of the MailChimp data bases including updates for changes to staff, donors, community partners.
    • Coordinate in kind donation acceptance and record keeping
    • Coordinate tours of the programs and speaking engagements/presentations.
    • Prepare reports, power points or other documents as required.
    • Participate in department meetings and the development of strategic department initiatives.
    Requirements


    MINIMUM QUALIFICATIONS

    • Ideally a BA in communications, marketing or data management. An AA or technical school training with experience will be considered.
    • A minimum of 2 years of experience preferred; prior nonprofit experience ideal.
    • Experience working with and supporting a team.
    • Excellent ability to communicate and work effectively with a variety of internal and external stakeholders.
    • Outstanding organizational and communication skills.
    • Ability to work on a daily basis utilizing standard office equipment.
    • Ability to use computer system, software and to work well with technology.
    • Ability to use independent judgment, analytical/decision-making skills, verbal and written communication skills, human relations skills, team working skills, and organizational skills.
    • This position consists of frequent sitting and/or standing for extended periods of time.
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