Executive Personal Assistant - Houston - Houston City Personnel

    Houston City Personnel
    Houston City Personnel Houston

    1 day ago

    Description

    Company is located by IAH Airport-must live north or northwest.

    Degree required. Be one of two Executive Assistants taking care of this busy on the road CEO.

    Personal work and travel planning a big part of this job. Must be OK with lots of various projects and expense organizing. Personal bill paying as well.

    Executive Support

    • Provide comprehensive executive support to the CEO, including managing calendars, appointments and scheduling
    • Prepare and edit correspondence, presentations, and reports for internal and external distribution
    • Coordinate complex and detailed domestic and international travel logistics, itineraries and agendas
    • Assist with the coordination of a variety of events, ranging from corporate functions to private engagements and special occasions

    Financial & Administrative Support

    • Manage expense tracking, documentation and reporting
    • Support efficiency improvements related to expense and payment processes
    • Manage charitable donations and contribution tracking
    • Coordinate bill payments and maintain organized financial records

    Household & Vendor Coordination

    • Coordinate with vendors and service providers as needed
    • Manage schedules and services related to residences
    • Ensure timely handling of invoices, contracts and service agreements

    Project & Task Management

    • Manage special projects assigned by the CEO
    • Work collaboratively with other administrative team members to flex responsibilities and ensure seamless support
    • Prioritize competing requests and ensure timely follow-through
    • Maintain documentation, timelines, and status updates as needed

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