Operations Coordinator, Executive Assistant - Kearny - HumanEdge

    HumanEdge
    HumanEdge Kearny

    2 hours ago

    Real Estate
    Description

    HumanEdge is seeking a highly organized and proactive Operations Coordinator/Executive Assistant to support senior leadership within a commercial real estate environment. This role combines high-level executive support with oversight of daily office operations, process improvement initiatives, and cross-functional coordination.

    The ideal candidate brings strong business acumen, exceptional organizational skills, and the ability to manage multiple priorities with professionalism and discretion.

    Key Responsibilities

    Executive Support

    • Provide direct administrative support to senior leadership
    • Prepare reports, presentations, executive packages, and correspondence
    • Track KPIs and assist with executive reporting
    • Coordinate meetings, schedules, and company events
    • Support contract review processes (basic legal familiarity required)
    • Serve as liaison across departments and with external stakeholders

    Office & Operational Management

    • Oversee daily office operations and administrative functions
    • Develop and improve systems, policies, and workflow processes
    • Manage office vendors, facilities, and equipment
    • Monitor supplies and administrative budgets
    • Maintain organized documentation systems and company records

    Financial & Project Support

    • Assist with budget tracking and financial reporting
    • Support financial modeling and business analysis initiatives
    • Review and approve administrative expenses
    • Ensure cost-effective resource allocation

    Compliance & Governance

    • Maintain contracts, licenses, insurance documentation, and regulatory records
    • Support internal audits and reporting requirements
    • Ensure confidentiality and data privacy compliance

    Qualifications

    Required

    • 5–7 years of Executive Assistant experience (commercial real estate strongly preferred)
    • Advanced Microsoft Office proficiency
    • Strong organizational, communication, and multitasking skills
    • Experience supporting senior leadership
    • Basic legal literacy and familiarity with contract review
    • High level of discretion and professionalism

    Nice to Have

    • Experience with Yardi platform
    • Project management experience
    • Budgeting and financial process exposure
    • Digital and AI workflow familiarity

    Education

    • Bachelor's degree preferred

    This is a fully onsite position offering a competitive salary and benefits package within a dynamic commercial real estate environment.


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