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Director of Operations Facilities and Finance - Portola Valley, United States - Valley Presbyterian Church
12 hours ago
Description
Hours:
Full Time, 4 days a week in office, including most Sundays
Compensation:
$100,000 to $120,000 depending on experience / Benefits Eligible
We are building a team that is full of adventure, play, and flexibility and are looking for a Director of Operations, Facilities and Finance to join us.
With a blend of facility, administrative, operational, and financial responsibilities, the role at hand will engage actively in daily operations while also steering focus towards strategic objectives.
This position encapsulates the management of several administrative domains including Finance and Accounting, Operations, Facilities, HR and Payroll, and Technology, ensuring seamless functionality and strategic oversight across these crucial sectors of the organization.
The role will evolve as our organization grows and will suit someone who is keen to grow and develop their skills.
You thrive on being the "go to" person for queries about how to get things done and you're adept at sharing information and coaching others.
You appreciate the big picture of our mission and balance that with a high level of attention to detail and a collaborative mind-set to prioritize your work.
Requirements:
Proficiency in QuickBooks, Google Suite, and ADP (or similar payroll system).
Familiarity with a variety of software and communication tools (Zoom, Slack, and Phone Systems).
Strong financial acumen, including budgeting, forecasting, and financial analysis.
Strong facility and project management.
Excellent interpersonal and communication skills.
Qualifications
A flexible, creative, and entrepreneurial spirit and a demonstrated passion for the mission, vision, and values of VPC
Ability to take ownership and drive activities to completion
Proven organizational and project management skills
Ability to gather and motivate teams, staff, and volunteers
Exceptional written and oral communication skills
Reporting Relationships:
Reports to Lead Pastor
Supervises:
Bookkeeper, Manager Weddings/Events, and Specialist Facilities
Oversees:
Technology contractors
Liaison:
Church committees and Session
Responsibilities
Operations
Lead, manage, and motivate a team of staff and volunteers
Oversee the implementation of organizational policies and adjust processes to avoid bottlenecks and inefficiencies
Implement and manage technology systems within the facilities and IT infrastructure.
Work closely with lead pastor to manage risks and adhere to compliance standards
Be knowledgeable in our standard end-user applications and tools (currently G-suite, MSOffice, Zoom, Slack, Wix, W/O Code, WordPress, MailChimp, Canva) to trouble-shoot for the team and also to share tips on how to use these tools most effectively
Together with the Lead Pastor, document, maintain, project manage and communicate organizational processes to our staff.
Provide or coordinate the maintenance of equipment for phone and computer systems desktop support for existing software programs and installation of new software programs
Maintain basic HR and legal compliance
Oversees and supports Manager, Weddings/Events in income-generating activities.
Facilities Management
Supervises Specialist Facilities (Sexton) and participates in Building and Grounds Committee meetings
Identify opportunities for improvements within the facilities and implement changes where needed.
Set priorities for facility maintenance, repairs, and enhancements to ensure a safe and conducive work environment.
Oversee the maintenance, safety, and cleanliness of all church facilities. Ensure that the facilities adhere to environmentally friendly practices where possible.
Accounting & Reporting
Reconcile accounts and perform monthly close.
Manage and mentor part-time bookkeeper and create an efficient workflow between those with fiscal responsibilities
Analyze monthly financial and management reports, including income statement, balance sheet, budget and variance, projections and forecast, and cash flow
Budgeting and Analysis
Prepare financial reports (Income/Expense and Balance Sheet) using Quickbooks, by department and in total. Export to Excel and analyze variances (actual to budget), monthly comparisons, and analysis of capital campaign accounts. Prepare written commentary on variances.
Support the organizational adherence to financial systems, processes, policies, and procedures
Provide reporting to the Treasurer, Finance Committee, staff, and other committees.
Prepare the annual budget and coordinate with department owners as well as governing committees to revise and present the annual budget
At Valley Presbyterian Church, we value a wholehearted and spacious faith. For us, that means nurturing a culture of people who care—about you, about our congregation, and about our communities. We want to be a place where our diversity brings us together, and conversation takes us deeper. Our size, picturesque location, and supportive culture make this a reality.
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