Lead Events Specialist - Chicago - Javen Technologies

    Javen Technologies
    Javen Technologies Chicago

    18 hours ago

    Description
    Job Title: Lead Events Specialist
    Location: Chicago, IL
    Duration: Long Term

    Job Description: What you'll do:
    The Lead Event Specialist will be responsible for planning, coordinating, and executing high-impact events for FHLBank Chicago, ensuring alignment with the Bank's mission and strategic goals.
    This role involves managing logistics, overseeing event budgets, coordinating with internal and external stakeholders, and delivering exceptional experiences for members, customers, and employees.
    The ideal candidate will have strong project management skills, a keen eye for detail, and a passion for creating engaging and seamless events.
    How you'll make an impact:
    Drive Strategic Impact: Plan and execute high-impact events that align with FHLBank Chicago's mission and strategic goals, making a real difference.
    Lead Exceptional Experiences: Oversee logistics, budgets, and stakeholder coordination to create unforgettable experiences for members, customers, and employees.
    Innovate and Improve: Use your project management skills and attention to detail to continuously enhance and deliver seamless, engaging events.

    What you can expect:
    Event Strategy & Planning:
    Develop and execute event strategies that support FHLBank Chicago's business objectives
    Manage a portfolio of events, including conferences, meetings, roundtables, dinners, webinars, and outings
    Collaborate with internal departments to identify event goals, content, target audiences, and success metrics
    Stay informed about industry trends and best practices to enhance event effectiveness
    Event Execution & Logistics:
    Oversee all aspects of event logistics, including venue selection, vendor negotiations, catering, AV setup, and guest accommodations
    Develop detailed event timelines, run-of-show documents, and contingency plans
    Manage onsite event execution, ensuring smooth operations and a high-quality attendee experience
    Coordinate speaker engagements, including presentation materials and schedules

    Budget & Vendor Management:
    Develop and manage event budgets, ensuring cost-effectiveness and alignment with financial guidelines
    Negotiate contracts with vendors, hotels, and service providers to secure the best terms
    Track expenses and provide post-event financial analysis

    Stakeholder & Team Coordination:
    Serve as the primary point of contact for internal stakeholders, leadership, and external partners regarding event planning and execution
    Lead cross-functional teams, including marketing, communications, and IT, to ensure seamless event delivery
    Provide guidance and support to junior event staff or contractors as needed

    Post-Event Analysis & Reporting:
    Gather attendee feedback and analyze event effectiveness based off previously defined success metrics
    Implement best practices to enhance future events

    What you'll bring:
    Bachelor's degree in Event Planning, Marketing, Communications, or a related field
    7+ years of experience in event planning, corporate events, or a related role
    Experience managing large-scale events, including both in-person and virtual formats
    Strong project management skills, with the ability to manage multiple events simultaneously
    Excellent communication, negotiation, and interpersonal skills
    Proficiency in event management software (Cvent preferred), Microsoft Office Suite, and Canva
    Ability to work under pressure and adapt to changing priorities
    Knowledge of financial services or the banking industry is a plus

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