ADMINISTRATIVE ASSISTANT - Houston, United States - The College of Health Care Professions

Description

Job Description

Job Title: Administrative Assistant - ADN/VN Program

Summary: Manages a variety of general office activities by performing general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing. Coordinates and maintains records for staff office space, phones, company credit cards and office keys. Creates and modifies various documents using Microsoft Office.

Essential Duties and Responsibilities:

Maintain files, telephone and mailing lists, and necessary office supplies; monitor office expenditures to assure purchases are within budget.

Prepare communications, such as memos, emails, invoices, reports and other correspondence for the Nursing department.

Create and maintain filing systems, both electronic and physical

Schedule appointments and maintain departmental calendars

Initiate and process forms such as purchase orders, requisitions, travel forms, printing requests, and travel expense reimbursements.

Maintains continuing education and professional growth activity and documentation

Evaluate all incoming correspondence to determine which matters require the Program Directors immediate attention.

Assist with various special events, activities, assignments and projects as assigned

Ensure compliance with all state, federal, institutional, and programmatic regulations

Adheres to academic policies/procedures for compliance

Assist ADN and VN Program Directors, Director of Operations, Assistant Director of Education/Education Coordination with administrative functions  Other duties as assigned

Education/Experience:

Associates degree in healthcare or business related field

Three to five years of experience, or a combination of education and experience commensurate with the requirements of this position

Ability to work with adults in an educational setting