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- Schedules appointments and maintains the division calendars.
- Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
- Maintains department files and records.
- Prepares correspondence, memoranda and email.
- Organizes meetings, special events, and other activities; prepares facilities requests and catering orders; prepares agendas and minutes.
- Makes travel arrangements for department personnel.
- Coordinates, designs, monitors and updates various internal documents.
- Monitor websites and social media and enter updates as required.
- Maintains supply inventory; makes purchases as needed; reconciles purchase card transactions.
- Assists with the development of marketing materials; purchases advertising; designs posters and flyers.
- Performs related duties as assigned.
- Excellent interpersonal, communication, and organizational skills with a high level of motivation
- Attention to detail and accuracy are critical
- Knowledge of computers and job-related software programs.
- Skill in prioritizing and organizing work.
- Working knowledge of business English, proofreading, and spelling skills
- Must be able to work independently, exercise judgment, and manage projects with minimal supervision, as well as to adjust as new projects are assigned.
- Knowledge and level of competency commonly associated with completion of an bachelor's degree.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.
Finance and Administration Coordinator - Barnesville, United States - Gordon State College
Gordon State College
Barnesville, United States
1 month ago
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Description
Job SummaryJOB SUMMARY
This position is responsible for coordinating the administrative functions of the Division of Finance & Administration, including the Vice President.
MAJOR DUTIES
KNOWLEDGE REQUIRED BY THE POSITION
MINIMUM QUALIFICATIONS