Contract Administrator - Dallas, United States - Premier Project Management LLC

Description

Premier Project Management provides design, procurement, engineering development and project management services to hotels.

This includes implementing the majority of capital improvements for properties owned by Ashford Hospitality Trust (


NYSE:
AHT) and Braemar Hotels and Resorts (


NYSE:
BHR), and other hotel ownership groups.
The contract administrator is a liaison between the project management team, hotels, external contractors, and fixed asset accounting.

They play a vital role in the successful completion of capital projects ranging from purchasing mechanical items to completing major renovations.

Contract Administrators are a comprehensive, central source of information related to all facets of a project.

A successful contract administrator has a strong attention to detail, can manage multiple projects, and efficiently completes all tasks assigned to him/her.

Responsibilities
Coordinate all necessary documents required for construction start up
Issue all contracts and purchase orders for approved capital items
Work with the Remington legal team to ensure documents meet all requirements and will pass audit
Enter and track change orders to contracts
Work closely with the project managers regarding contracts, available funds, and payments.
Ensure all required documentation (signed contract, lien waivers, etc.) are received from the contractors/vendors prior to processing payments
Reallocate funds within an approved budget
Generate all check requests for deposits, progress payments and final payments
Work with the fixed asset accounting team to ensure timely processing of payments
Monitor and follow up on all projects assigned to ensure that they stay on track
Analyze all budgets to determine which funds are savings and move them to appropriate savings buckets to be utilized for additional projects
Close out budgets once projects are complete
Calculate appropriate fees and taxes
Location

Location Description
Requirements
Sense of urgency to complete all assigned tasks
Proficiency with basic algebraic equations and percentages
Detail oriented, well organized and strong follow-up skills
Ability to prioritize and handle multiple tasks
Excellent written and verbal communication skills
Strong customer service skills and interpersonal skills
Proficiency with Word and Excel
Hospitality and/or Construction experience preferred

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