Administrative Specialist - Breckenridge, United States - Vail Resorts

Description

Create Your Experience of a Lifetime

Come work and play in the mountains Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski/Mountain Perks Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
  
  

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

Breckenridge Product Sales and Service seeks an experienced and motivated leader to join our team. The ideal candidate will thrive in a fast-paced office environment, managing administrative tasks related to Product Sales and Service. Serving as a Human Resources liaison, responsibilities include handling paperwork, time and labor management, payroll, employee housing occupancy, trainings, and communication. Additional duties involve purchasing, addressing employee inquiries, supporting office operations, and contributing to various projects. This role also encompasses general administrative functions, such as managing employee experience and database support for record retention, with a focus on confidentiality.

Job Specifications:

• Expected Pay Range: $ $33.12 / hour
• Shift & Schedule Availability: Full Time
• Skill Level: Specialist

Job Responsibilities:

• Serve as the primary contact for Product Sales and Services.
• Manage hiring procedures for seasonal PSS staff, including posting positions, interviewing and direct hiring seasonal employees.
• Administer employee housing assignments and maintain housing roster, including coordination with leasing office for move-out dates.
• Prepare new hires and returners for orientation sessions and training sessions for employees.
• Handle disciplinary actions and separation paperwork for PSS staff.
• Track employee trainings, certifications, hiring status, and payroll.
• Provide support to new hires and all employees as needed.
• Ensure security and confidentiality of sensitive information.
• Oversee purchasing of daily supplies for Product Sales, including creating and receiving purchase orders, invoicing, and resolving issues with vendors.
• Monitor operating and capital project budgets, providing explanations for variances as needed.
• Assist Managers with various tasks and projects such as pricing, signage, training organization and leading orientation, and group sales.
• Maintain professionalism and confidentiality at all times.
• Perform basic filing and administrative duties as required.
• Other duties as assigned

Job Requirements:

• High School degree or equivalent - required.
• Office and administrative/clerical experience - required.
• Knowledge of Microsoft Office applications (Excel, Word) - required.
• Must read, speak and comprehend English and possess writing and editing skills - required.
• Excellent guest service and communication skills - required.
• Ability to work independently for extended periods of time - required.
• Must be organized and detail-oriented - required.
• Prior Vail Resorts experience - preferred.
• Experience with Guest Connect software - preferred.

The expected pay range is $ $33.12. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 500985
Reference Date: 03/20/2024
Job Code Function: Administrative