Hybrid Buyer Administrative Assistant - Fort Collins, United States - Adecco US, Inc.

Description

Adecco is currently assisting a local client in their search to fill a
Hybrid Buyer Administrative Assistant position located in Fort Collins, CO 80525 zip code.

Length:8 months (possible temp - hire)

Shift:
Mon - Fri 8am - 5pm (In office Tues & Weds, other days remote)

Pay Rate:
$
23.00/HR

Job Duties

Purchase Orders

• Prepares and writes domestic and import purchase orders. Enters and reviews electronic PO's via the Buyer Worksheet application. Revises purchase orders daily and follows the purchase order change process. Ensures all necessary signatures are obtained for a letter of credit PO.
• Partners with Planning & Allocation to expedite PO entry. Follows through with P&A to ensure electronic PO's are addressed in a timely and accurate manner.
• Ensures accuracy and integrity of ASN/EDI PO information including identifying ASN/EDI orders and contacting vendors for required information when needed.
• Pulls late lists weekly and follows up on all late PO's with vendors. Reviews ship dates and cancels or makes revisions as necessary. Receives authorization from Buyer to approve vendor shipping extensions and renegotiate costs as needed. Follows up with traffic/transportation departments as needed.
• Tracks all PO's generated through the buyer worksheet system to ensure final PO has been received.
• Assists in merchandise shipment follow up and problem solving for over/under shipments and vendor charge-backs/cost discrepancies.

Vendor Communication

• Communicates daily with vendors via telephone and email regarding purchase orders, allocations, problem solving, etc. Plays an integral role in enhancing and maintaining strong working relationships.
• Fields and screens telephone calls for PO and non-PO related matters to include prospective vendor inquiries, scheduling vendor appointments and allocation inquiries. Initiates calls to vendors to solicit contact and address information to ensure vendor databases are accurate and updated.

General Office Duties, Vendor Samples and Special Projects

• Faxes, files and photocopies PO's and other departmental forms. Develops effective organizational techniques to support merchants and operations such as filing and binder systems.
• Organizes reports for Buyers on a weekly basis to include Buyer Control File and On Order Inquiry.
• Coordinates all travel arrangements weekly for 2-5 merchants and completes Merchandise Manager/Buyer itinerary paperwork including scheduling market appointments.
• Assists and supports MAs and merchants outside of own area to include corporate buying offices as needed.
• Coordinates and sets up vendor and agent visits at the home office.
• Assists in pre-production/production sample process to include tracking receipt of samples, setting up displays for buyer approval and creating and maintaining binders, etc.
• Opens and organizes all sample packages for buyer review. Requests samples from vendors for strategy meetings and ensures samples are received and returned in a timely manner. Organizes and maintains sample room and purges samples as needed.
• Maintains a pre-ticket address database and follows-up with the Planning department and vendors to resolve pre-ticketed merchandise problems.
• Complies with Sarbanes Oxley requirements by obtaining Buyer and AVP, MM signatures on all PO's.
• Performs special projects as assigned or directed (i.e., pulling selling, weekly $ spend grids, spreadsheets, etc.)

Qualifications:

• High School Diploma or equivalent
• Excellent communication skills
• Computer skills

Apply Today to be considered for this
Hybrid Buyer Administrative Assistant job and any other positions with Adecco
.

Pay Details: $23.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.