Director of Finance And Administration - Green Cove Springs, United States - Seamark Ranch

Description

Division/Department: Admin

Location: Hybrid: Remote – 3635 Seamark Ranch Rd, Green Cove Springs, FL 32043

Job title: Director of Finance & Administration

Reports to: Executive Director

Experience Level/Grade: College Degree, CPA or Master's Preferred

Schedule: 8:30 – 5:00pm

Monday - Friday

The Director of Finance manages a range of operational and financial/business services. These services may include several functional areas as assigned:

Operations:

· Supervise and support the work of the Administrative staff in the Jacksonville Office;

Finance/Business:

· Budget and fiscal administration;

· General accounting management, including maintenance of internal and accounting controls;

· Oversees cash receipts, purchasing, and accounts payable;

· Risk management;

· Grant accounting;

· Payroll and management of independent contractors;

· Financial information technology applications management;

· Human Resources administration and record-keeping.

Specific Responsibilities:

Finance/Business:

• Researching and developing forecasts of Seamark Ranch's financial needs;
• Developing fiscally sound annual and long range operating and capital budgets;
• Providing advice and recommendations to the Executive Director and others as necessary/required on long-range plans, forecasts and strategies;
• Managing Seamark Ranch's operating and capital budgets, analyzing expenditures and assuring that they comply with budgetary constraints;
• Managing Seamark Ranch's accounting systems involving a full range of accounting services such as general accounting, fixed asset accounting, receipts and which includes payroll accounting and operation;
• Developing and installing accounting procedures and policies in accordance with GAAP;
• Adapting and utilizing Seamark Ranch's computerized accounting system;
• Preparing periodic financial statements and reports to the Board, including specialized statements required by federal and state agencies and grant funding organizations;
• Providing guidance to Seamark Ranch's Executive Director on interpretation of financial data, analysis of trends and appropriate administrative actions;
• Analyzing Seamark Ranch's risk exposure and securing appropriate insurance or developing sound self-insurance programs;
• Selecting vendors and re-assessing those choices on an ongoing basis;
• Recruiting and selecting appropriately qualified staff for Seamark Ranch's accounting, finance and administrative services within the constraints of fiscal and compensation policy;
• Providing for training and development of assigned staff to assure their current and continuing competencies in their respective fields;
• Reviewing and evaluating performance of assigned staff, providing guidance and coaching where needed, and conducting constructive performance reviews with staff;
• In collaboration with the Executive Director, providing fair and effective administration of the human resource and labor policies. Developing controls and methods for assuring fiscal and financial integrity;
• Monitoring budget and financial performance and making appropriate tests to determine fiscal and financial integrity of operations;
• Initiating needed corrective action when fiscal and financial results fail to meet standards.

Qualifications/Experience:

• CPA license or advanced degree in a financial or accounting field.
• Minimum five (5) years senior-level experience in all aspects of accounting/financial management, including internal controls, and purchasing. Demonstrated track record of successfully leading financial operations, including knowledge/experience within the nonprofit environment.
• Minimum five (5) years supervisory experience, to include hiring, developing/ training, evaluating, and overseeing the performance of management and non-management staff.
• Extensive knowledge of Generally Accepted Accounting Principles (GAAP); local, state, and federal laws and regulations; grant regulations and requirements; and accounting and budgetary systems, particularly as they relate to nonprofit institutions.
• Demonstrated ability to review and negotiate contracts/legal documents with attorneys, funders; contractors and local, state, and federal entities.
• Demonstrated problem solver able to work effectively in a multi-faceted work environment with numerous simultaneous requirements.
• Strong verbal and written communication skills, including the ability to effectively present complex financial data to a non-financially trained audience and foster effective working relationships within and outside the organization.
• Must be a strategic thinker capable of devising sound ways to address the organization's current and future financial challenges.
• Extensive use and knowledge of computerized accounting applications and spreadsheet software.

Job Specific Requirements:

• Satisfactory pre-employment screening, including positive reference reports;
• An astute manager that leads and inspires by example;
• Excellent character and emotional stability;
• Self-motivated and passion for continuous improvement;
• Team player and highly flexible;

Supervisory Relationships:

Office Administrative Assistant, Donor Specialist

Approved by: Nathan Stanley

Title: Executive Director

Date: May 2024