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Commission Processor - Plano, United States - Ebby Halliday Companies
Description
Enter new and closed sales transactions/contracts, commissions and reconcile accounts. Provide transaction follow-up and respond to and resolve commission questions.Assist with month end reconciliations, process charges, and payments and maintain other assigned accounting records.
Must have an Active/Inactive Texas Real Estate LicenseCompany DescriptionEbby Halliday Companies is a collection of real estate brands, including Ebby Halliday, Realtors, Dave Perry-Miller Real Estate, and Williams Trew Real Estate.
The Centralized Transaction Processor is a full-time, on-site position from Monday to Friday, starting at 8:30 am and ending at 5:30 pm at the Ebby Halliday Real Estate, Home Office in Plano, TX.
As a Centralized Transaction Processor, the team is responsible for supporting 15 sales offices in ensuring transaction compliance, creating transactions in the accounting system, and handling sales and lease transactions.
This may include entering the sales and leases into Skyslope and Lone Wolf.You will be responsible for verifying the accuracy and timely preparation of Commission Disbursement Agreements (CDA) and communicating with sales leaders, on-site staff, and sales associates if you need additional documentation.
The Centralized Transaction Processor confirms the accuracy of funds received from the title companies and/or checks from landlords, closes out the transactions in Lone Wolf, SkySlope, and MLS, and submits deposits to finance.
Also, will review monthly associate billing for discrepancies before emailing the associate billing to the sales associates and processing credit cards through Lone Wolf.
The Centralized Transaction Coordinator monitors upcoming sales transactions for completeness and compliance and provides support to sales associates, which may include ensuring all paperwork is completed and processed in a timely manner.
The Centralized Transactions Coordinators will communicate with the sales leaders, sales associates, and field staff and respond to questions regarding commissions, research, and resolve discrepancies.
You will also assist in locating errors and filling out reports.As the Centralized Transaction Coordinator, you will confirm agent GCI to ensure levels of agent fees are updated in Lone Wolf as needed and enter and charge new associate launch fees as needed.
You will confirm all closings are accounted for by interacting with on-site staff, sales associates, and title companies and update the systems as needed.
You may also process sales associate accounts receivable charges and payments.Your responsibilities will also include maintaining new and existing sales associate information, working with sales managers to ensure accurate compensation agreements based on outlined qualifications, and performing any additional responsibilities as requested or assigned.
Attention to detail, excellent communication skills, and strong organizational abilities are essential for success in this role.Job Duties and ResponsibilitiesCommon job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.
Manage compliance of sales and lease transactions, which may include entering the sales and leases into Skyslope and Lone Wolf.
Ensure the accuracy and timely preparation of Commission Disbursement Agreements (CDA). Correspond with sales leader, on-site staff and sales associates if additional documentation is needed %)Confirm accuracy of funds received from the title companies and/or checks from landlords close out the transactions in Lone Wolf, Skyslope, MLS, team drive and submit deposits to finance %)Review associate billing for discrepancies before emailing the associate billing to the sales associates. Process credit cards through Lone Wolf monthly %)Monitor upcoming sales transaction for completeness and compliance %)Provide support to the sales associates which may include, ensuring all paperwork is completed and processed in a timely manner Remain available for sales leader, sales associates and field staff %)Respond to questions regarding commissions and research and resolve discrepancies. Assist in locating errors and filling out reports %)Confirm agent GCI to ensure levels agent fees is updated in Lone Wolf as needed. (0-5%)Enter and charge new associate launch fees as needed.
(0-5%)Confirm all closings are accounted for by interacting with on-site staff and sales associates and title companies update the systems as needed %)May process sales associate accounts receivable charges and payments.
(5-10%)Maintain new and existing sales associate information. This includes working with sales managers to ensure accurate compensation agreements based on outlined qualifications. (0-5%)Perform any additional responsibilities as requested or assigned. (0-5%)QualificationsEducation:Bachelor's degree in Business, Real Estate, or a related fieldActive/Inactive Texas Real Estate LicenseExperience:1- 2 years real estate contract transaction processorKnowledge and Skills:Transaction Coordination and Transaction Management skillsExperience with escrow and title processesRequisite knowledge and expertise to handle various contracts, such as single-family, condominiums, land, farm and ranch, commercial, and leases.
Must be conversant with the intricacies associated with each contract type and abide by the guidelines and regulations at the state, local, and brokerage levels.
Effective problem-solving skills, with attention to detail and commitment to accuracy; ability to meet deadlines.Ability to calculate figures:
discounts, interest, commissions and reconcile accounts.
Strong calculator and advanced knowledge of Microsoft Office software including Excel; and working knowledge of computer-based accounting programs.
Effective oral and written communication skills.
Strong analytical skillsEffective customer-service skills.
Ability to work in a team-oriented environment.
Ability to prioritize and handle multiple tasks concurrently.
Excellent communication and customer service skillsStrong attention to detail and organizational abilitiesProficient in relevant software and technologyAbility to work in a fast-paced environmentReal estate industry knowledge and experience is a plusEOE
