Fleet and Facilities Administrator - West Des Moines, United States - Link Associates

Description

POSITION:
Fleet and Facilities Administrator



POSITION SUMMARY:
Oversee the transportation program, maintenance of the agency's properties and coordination of central stores, including compliance with accreditation of organizational standards. Responsible to assure maintenance of agency vehicles, coordination of the transportation needs for persons served, and long-term fleet planning and budgeting. Responsible for the development and implementation of agency transportation and safety orientation for agency staff.


ESSENTIAL JOB FUNCTIONS:

• Work with the Fleet and Facilities Director to develop and include area staff in a shared vision for the future of the organization, build understanding of the current mission and develop appropriate goals and strategies to advance that mission.
• Lead area staff to manage and administer programs and services consistent with licensure and accreditation bodies, evaluate the results of overall operations regularly and systematically, and report results to the Fleet and Facilities Director.
• Interpret policies and procedures to area personnel and propose areas for change and implementation to the Fleet and Facilities Director to bring to the Executive Director. Ensure departmental staff comply with agency's policies and procedures.
• Provide supervision to all department personnel including coaching, the development and review of performance evaluation, completing the interview process and proposed salary adjustments. Compile information and consult with Department Director for preparation of disciplinary actions as needed and participate in the disciplinary actions as coordinated with the Executive Director.
• In conjunction with other management staff complete assigned responsibilities for the agency including program evaluation and preparation for surveys.
• Assist in the preparation of the area budgets and analyze on a monthly basis the assigned area income and expense statements, develop plan of action to assure goals and objectives are met.
• Ensure documentation is complete and accurate for billing and submission of accurate reports to accounting for billing. Perform internal reviews of documentation as directed including performing second level review of accounts receivable of monthly claims submitted for payment.
• Ensure the departments electronic files are maintained, accurate and up to date.
• Conduct department staff meetings as directed by the Fleet & Facilities Director.
• Provide direct support to persons served as needed during medical, safety, behavioral, and emergency situations.
• Complete and submit all required documentation in a manner that is legible, accurate, and inclusive of all required information.
• Represent area and Link Associates to internal and external stakeholders, persons served and the community in a professional manner.
• Work with the Fleet and Facilities Director to coordinate purchasing and delivery of central supplies and oversee organizational inventory.

QUALIFICATIONS:

• Bachelor's degree in social services, Administration, Management or Industrial Safety with a minimum of two (2) years related successful work experience and/or training and two (2) years of supervisory experience. Exceptions must receive prior approval from the Executive Director.
• First Aid and CPR Instructor certification required and must obtain within six (6) months of employment.
• Class "C" CDL license with passenger endorsement required.
• Possess ability to work on a daily basis utilizing standard office, shop and home equipment.
• Proven proficient ability to use independent judgment, analytical/decision-making skills, verbal and written communication skills, human relation skills, team working skills, and organizational skills.

About Link Associates:

Link Associates is a community based non-profit organization that provides services for more than 600 individuals with intellectual disabilities and their families since 1953.

Services offered by more than 300 employees support a full integration into the greater Des Moines community.

Every person served by Link Associates has the primary diagnosis of intellectual disability and frequently other intellectual and physical conditions as well.

Although other organizations serve people with intellectual disabilities, Link Associates provides a full range of services.

People with intellectual disabilities attend school, go to work, participate in leisure opportunities and shop along with the rest of the community.

However, people with intellectual disabilities and their families face exceptional challenges in maintaining support,, especially when they become adults.

Adults with intellectual disabilities are often overlooked as it is more difficult to appeal to public support when they physically change from children to adults.

Link Associates recognizes the unique services needs by offering residential, day habilitation, community employment, transportation, case management, and leisure services.

When combined, these services meet the full spectrum of life-long needs as well as the needs of their family.