Office Manager - Syracuse - Prevail Recruiting

    Prevail Recruiting
    Prevail Recruiting Syracuse

    5 days ago

    Description
    Office Manager - Construction Industry
    Location: Syracuse, NY
    About the Company:
    Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere, this company values its people just as much as the clients it serves.
    Position Overview:
    We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients, ensuring seamless communication and strong organizational flow.
    Key Responsibilities:
    • Manage and process AP/AR tasks, subcontractor billing, and client invoicing.
    • Provide full-charge bookkeeping support, preparing detailed reports for leadership and project staff.
    • Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs.
    • Maintain accurate and organized project files while tracking project progress, change orders, and job status.
    • Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy.
    • Support the project team with reporting, scheduling, and document management.
    • Build and maintain strong working relationships with clients, consultants, and subcontractors.
    • Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration.
    Qualifications:
    • Solid employment history with demonstrated success in full-charge bookkeeping.
    • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet/reporting skills.
    • Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred).
    • Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines.
    • Excellent verbal and written communication skills.
    • Ability to adapt quickly to new software and processes.
    Work Environment:
    • Office-based role in Syracuse, NY with no travel required.
    • Standard office equipment use (computer, phone, printer, copier, fax, etc.).
    • Collaborative and professional environment with a strong emphasis on teamwork and customer service.
    Compensation & Benefits:
    • Competitive salary (70k-95k).
    • Comprehensive health, dental, and vision insurance.
    • 401(k) with employer match.
    • Paid time off and holidays.
    • Professional development and growth opportunities within a family-like, supportive company culture.
    Contact:
    Chris De Cecco
    Vice President of Recruiting

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