Operations Coordinator - Cedar Falls, IA
22 hours ago
Job description
About Freed Construction
Freed Construction is a growing commercial and residential exterior contractor serving communities across Iowa. From roofing and siding to windows and gutters, we're known for one thing above all else — Relentless Reliable Service.
As we continue to grow, we're looking for a highly motivated, highly organized, detail-oriented self-starter to help coordinate our office operations and keep projects moving smoothly and on schedule.
Position Overview
The Operations Coordinator plays a key role in supporting day-to-day operations while helping coordinate project scheduling, communication, and administrative flow. This person helps keep our team aligned, our calendar organized, and our jobs moving forward with clarity and consistency.
Key Responsibilities
- Support day-to-day office operations and administrative systems
- Assist with scheduling projects, maintaining the master calendar, and coordinating timelines with production/field leadership
- Communicate schedule updates internally and with customers as needed
- Help coordinate vendors/subcontractors and job logistics to support schedules
- Manage incoming calls, emails, and customer communication with professionalism
- Maintain job files, documentation, and internal records (contracts, permits, compliance items, etc.)
- Process invoices, payments (including ACH), and support basic bookkeeping tasks (QuickBooks a plus)
- Assist with payroll coordination, HR documentation, and employee records
- Support leadership with reporting, organization, and process improvement
- Help identify inefficiencies and improve systems as the company grows
Qualifications
- 2+ years of administrative or operations support experience
- Strong organizational skills and ability to manage multiple moving parts
- High attention to detail and follow-through
- Excellent written and verbal communication skills
- Tech confident: Microsoft Office / Google Workspace
- Self-starter mindset with strong problem-solving ability
- Construction/trades experience preferred, but not required
What We're Looking For
- Highly motivated and dependable
- Detail-oriented and proactive
- Comfortable coordinating schedules and staying ahead of issues
- Calm under pressure and able to prioritize
- Team-first attitude
Compensation & Benefits
- Competitive salary (based on experience)
- Benefits package included
- Paid time off
- Growth opportunities in a fast-growing company
Pay: $50, $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
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