Project Administrator - Buffalo Grove
3 days ago
Job description
General Summary:
The project coordinator performs general project responsibilities in support of the Project Team. In addition, this position assists their division by performing reception and other office duties as needed.
Essential Duties And Responsibilities
Responsible for project specific duties including, but not limited to:
Attends the 1-2-3 Go Kick Off and 3-2-1 Closeout Meeting
Gathers information to setup project specific templates
Ensures that all applicable subcontractor licensing is current
Prepares the Premier payment application with the necessary items from the approved sworn statement
Creates, requests and compiles subcontractor waivers for the payment applications and check runs
Packages owner and subcontractor documents (contracts and change orders) for routing through Procore and DocuSign
Requests and compiles closeouts from subcontractors
Follows up with subcontractors for unconditional waivers after funds are received
Reviews subcontractor waivers for accuracy and requests revisions as needed
Reviews documents prior to sending for visual organization and clerical errors
Follows up with the necessary parties to receive timely responses on urgent or outstanding items
Electronically saves completed documents and files
Document Management:
file naming and saving in the appropriate file location
Assists the project management team with additional tasks as requested
Performs related duties as assigned or as the situation dictates
General Office responsibilities:
Welcomes clients, guests, and all visitors either in person or via telephone
Addresses all general office inquiries personally or routes to other applicable company personal
Receives, sorts, and distributes all mail and deliveries, as well as handles outbound mail/shipments
Maintains office space and conference room areas to ensure each appears in a professional and organized manner
Demonstrates Premier Values:
teamwork, accountability and integrity
Required Knowledge, Skills, And Abilities
Consistently exhibits a team oriented, customer focus with strong attention to detail
Knowledge of Microsoft Office Products including Word, Excel, and PowerPoint as well as Google Chrome
Knowledge of general construction industry and project management for the same
Ability to plan and prioritize work autonomously
Ability to conduct oneself in a professional manner to both internal and external customers
Skilled in communication (both in person and via phone and other media) for the use of information exchange
Must be assertive, and display a sense of urgency, motivation, confidence, and a self-starter
Ability to fulfill requirements to become a Notary Public
Salary Range $55,000.-$60,000. annually plus benefits
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