Receptionist - Chatsworth, CA
13 hours ago
Job description
Position: Receptionist
Working under direct supervision, the Receptionist is responsible for operating a multi-line telephone
system and ensuring calls and visitors are directed to the appropriate personnel. As the first point of
contact for the organization, the Receptionist must have a courteous and professional demeanor.
The Receptionist also provides office and clerical support.
Responsibilities:
- Answers and directs telephone calls. Takes and relays messages. Retrieves messages from
general voicemail and forwards to the appropriate personnel
- Greets and assists visitors in a courteous and professional manner. Announces visitors to
the appropriate personnel
Receives, date stamps and distributes all incoming mail. Prepares out-going mail
Responsible for recording all incoming checks and distributing them to the appropriate
personnel
- Maintains inventory of office supplies, including postage. Responsible for replenishing
supplies
Performs data entry, faxing, filing and copying
Assists with mass mailings by sorting and stuffing envelopes
Other duties as assigned or requested
Qualifications:
Minimum six months to one year experience working with multi-line telephone system and
providing office and clerical support. Preferably, prior experience in an environment focused
on employee benefits
Must have courteous and professional demeanor, exhibiting good judgment when
assisting/interacting with others
Must be able to use discretion and handle sensitive/confidential information
Attention to detail, producing accurate and high-quality work
Ability to multi-task, meet deadlines and be able to thrive in a fast-paced, high demand work
environment
Good written and verbal communication skills
Proficient with Microsoft Office (Word, Excel, Outlook)
Ability to comply with operating policies, procedures and rules is essential
Must be able to maintain regular and predictable attendance; the ability to work overtime is
required
Must maintain positive and cooperative communications and collaboration with all levels of
employees, clients and customers
Bilingual (Spanish) preferred
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