Coordinating Assistant to Resurrection Experience - Overland Park, United States - Church of the Resurrection

Description

Have you often felt like you wanted your work to have meaning? Every day, Resurrection staff members are doing work that matters with people who care. Resurrection's purpose since its conception in 1990 is to "build a Christian community where non-religious and nominally religious people are becoming deeply committed Christians." Join our team and see how your contributions move the needle in transforming the World.

Resurrection has an opening for a Coordinating Assistant to Resurrection Experience The position is part-time (25hr), non-exempt and is located at the Leawood campus at 13720 Roe Ave. Please see below for a full job description.

Job Summary

The Coordinating Assistant provides administrative support for the Lead Directors of Resurrection Experience (RXP) and helps manage daily operations for each Ministry. This position is also a member of the church-wide Administrative Professional team, which develops administrative professionals across the organization, focusing on skills, cross-training, use of technological tools and cross-divisional collaboration.

Essential Responsibilities and Expectations:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Position-Specific

• Professionally represent the supported staff team, including serving as an initial point of contact with inquiring congregants, answering questions and routing phone calls.
• Maintain calendars for the Lead Director(s) and ministry team(s), exercising professional discretion regarding scheduling appointments, meetings, and events.
• Maintain databases, registrations and surveys and generate Asana reporting as needed.
• Provide support for operational matters related to the office and daily business operations, including administrative oversight for projects and events such as making room reservations, overseeing and assisting with setup, invitations, catering, and taking minutes.
• Oversee travel arrangements for supported staff team members, including transportation, lodging, and expense reimbursement.
• Collaborates with the marketing team on e-newsletters, website updates, and Canva digital/print assets.
• Works with the Director of Software & Data Management to maintain a list of Marketing & Engagement (M&E) priorities and timelines in Asana project management software.
• Creates M&E communications standards and policy documents.
• Support the oversight of the M&E team budgets and expenses, including purchasing, expense reimbursements, credit card reconciliations, contractual arrangements, and budget planning.
• Maintain Resurrection Experience Division digital asset boards in Whimsical.
• Provide administrative support, when directed, to assist other parts of the Division and Church.
• General administrative support and other duties as assigned.

• Activating - proactively takes on new challenges and opportunities with energy and urgency.
• Collaborating - shares knowledge, builds partnerships and promotes a culture of thinking from the users' perspective while working across divisions to meet shared goals and objectives.
• Communicating - develops and delivers clear communications (verbal and written) that meet the unique needs of different audiences.
• Focusing on Details - pays attention to important details, avoiding errors and fine-tuning the results for maximum impact.
• Following Processes - gets work done as effectively and efficiently as possible by following optimal processes.
• Navigating the Organization - maneuvers through organizational hurdles by understanding the church's divisions and departments and their functions.

• Proficient in database management and Microsoft Office Suite, with knowledge of other software, such as Asana and expense management software, such as Concur.
• Technical proficiency - demonstrates high comfort with standard software applications and experience with Canva.