Administrative Assistant - Buffalo, United States - Evergreen Health Services

Evergreen Health Services Buffalo, United States

1 month ago

Show more Collapse job

Regular Full time

Description

COMMUNITY ACCESS SERVICES

The Administrative Assistant is responsible for all clerical support and administrative organization for Community Access Services. The Administrative Assistant will also be responsible for direct service provision for clients receiving CAS Pantry Services, including verification of eligibility, referral to adequate services, and maintenance of related data, charts and reporting.

As part of the essential functions of this position, the Administrative Assistant:

Provides customer service to clients and visitors, answer telephone calls and processes mail.

Enters program data into databases to facilitate accurate and timely reporting to the agency's funders.

Develops and implements improvements in general office systems and procedures ensuring consistency and efficiency in the office.

Assists staff with logistical aspects of preparation for programs, meetings and special events.

Collaborates with the Executive Director and program staff to keep the agency's website and online and print promotional materials up-to-date.

Serves as liaison with the Facilities Coordinator regarding equipment service contracts, participating in problem identification and resolution.

Maintains complete and accurate client and program files in compliance with agency confidentiality policies and grant requirements; enters all required data into electronic reporting system.

Adheres to the FeedMore WNY and/or other funder requirements for the provision of emergency food pantry services.

Conducts initial eligibility assessment for all individuals requesting or referred for services.

Maintains up to date inventory list for client choice shopping list.

Accurately compiles and enters pantry access data into the designated databases.

Keeps accurate records and documentation of all pantry services, site deliveries, and payment requests and invoices.

Compiles invoices and submits requests for payment on a regular basis.

Compiles data for timely submission of monthly pantry reports.

Ensures physical pantry meets all safety and health guidelines including food storage and pantry cleanliness.

Coordinates order and delivery of pantry foods to ensure that inventory meets the demands of the community.

Qualified Candidate will have a high school diploma or GED (Associate's Degree preferred). Candidate must be able to communicate clearly and professionally and demonstrate ability to work independently and exercise effective multitasking and time-management skills. Candidate must demonstrate familiarity with computers and MS Office software (Outlook, Word), effective organizational skills and attention to detail. Ability to maintain Protected Health Information (PHI) in a confidential manner required. Sensitivity toward cultural diversity, people living with HIV/AIDS and lifestyle and addiction issues essential.

Job Type: Full-time
Required education: High School Diploma or GED (Associate's Degree preferred)

What CAS and Evergreen Health Offers You:

Multiple comprehensive medical health insurance plans for you to choose from

Dental and Vision coverage at no cost to you

Paid Time Off package that equals 4 weeks of time in your first year

403b with a generous company match

Paid parking or monthly metro pass

Professional development opportunities

Paid lunch breaks

We have other current jobs related to this field that you can find below

Administrative Assistant

4 days ago

Buffalo Biodiesel, Inc. Buffalo, United States

Buffalo Biodiesel Inc. is in growth mode and currently seeking an Administrative Assistant to join our team · Buffalo Biodiesel is seeking an Administrative Assistant to assist our corporate office in a wide range of general office duties and tasks. The ideal candidate will have ...
Administrative Assistant

2 weeks ago

Cynet Systems Buffalo, United States

Got Questions? Email us: CSI-IS-.COM · Job Title: Administrative Assistant · Job Location: Grand Island, NY · Job Type: Contract · Job Description: · Responsible for converting MS Word file formats from legacy MS Word 97 to a new MS Word document docx template format. · Essential ...
Administrative Assistant

15 hours ago

Evergreen Health Buffalo, United States

Job Description · Job DescriptionEvergreen Health · The Administrative Assistant provides reception, phone, and administrative support for the Information Systems department. This position reports directly to the Director of Information Systems, who shall determine the responsib ...
Administrative Assistant

2 weeks ago

Imagine Staffing Technology Buffalo, United States

Job Description · Job DescriptionJob ProfileJob TitleAdministrative AssistantLocationBuffalo, NYHire TypeContingentHourly$25Work ModelOnsiteContact Phone Contact Email Nature & Scope:Positional Overview · Are you a detail-oriented, organized, and proactive professional looking f ...
Administrative Assistant

3 weeks ago

Imagine Staffing Technology Buffalo, United States

Job Description · Job DescriptionJob ProfileJob TitleAdministrative AssistanceLocationBuffalo, NYHire TypeContingentHourly$25Work ModelOnsiteContact Phone Contact Email Nature & Scope:Positional Overview · Are you a detail-oriented, organized, and proactive professional looking ...
Administrative Assistant

1 week ago

Restaurant Depot Buffalo, United States

Restaurant Depot - 500 Duke Rd [Office Assistant / Receptionist] As an Administrative Assistant at Restaurant Depot, you'll: Be responsible for processing new hires and administering in-house drug tests (where permitted by law; Verify accuracy of Social Security Information for p ...
Administrative Assistant

1 week ago

Accelerate Now Buffalo, United States

Job Description · Job DescriptionAre you an Administrative Assistant searching for a fun place to work? · Does the idea of learning more about the legal industry get you excited? · Would you like to help us support some of the top trial lawyers in the country? · If so - we would ...
Administrative Assistant

1 week ago

Evergreen Health Buffalo, United States

Job Description · Job DescriptionCOMMUNITY ACCESS SERVICES · The Administrative Assistant is responsible for all clerical support and administrative organization for Community Access Services. The Administrative Assistant will also be responsible for direct service provision for ...
Administrative Assistant

22 hours ago

EFPR Group LLP Buffalo, United States

Job Description · Job DescriptionEFPR Group is seeking an administrative assistant to join the team in our Buffalo Office. Candidates would be a part of a great work environment that offers career advancement opportunities, with flexible scheduling, and access to a multitude of b ...
Administrative Assistant

1 day ago

Mirion Technologies (Conax Nuclear), Inc Buffalo, United States

Job Description · Job DescriptionThe Administrative Assistant will provide comprehensive support to the Management Team while also taking on specific duties related to quality control and engineering documentation. This role requires a detail-oriented individual who can manage of ...
Administrative Assistant 1

1 week ago

University at Buffalo Buffalo, United States Varies

Position Summary · Are you ready to harness your organizational talents and be the driving force behind our department's efficiency and success? Join our team as an Administrative Assistant 1 and become a fundamental part of our department's success. In this role, you will prov ...
Administrative Assistant

15 hours ago

ETS Buffalo, United States

Job Description · Job DescriptionEnclos Tensile Structures (ETS), a world leader in the manufacturing and construction of tensile fabric structures, is seeking an Administrative Assistant to join our team at our Regional Office in Buffalo, NY. We are an aggressive and challenging ...
Administrative Assistant II

2 weeks ago

Roswell Park Comprehensive Cancer Center Buffalo, United States Full time

Title: Administrative Assistant IIJob Type: · Regular Company: Roswell Park Comprehensive Cancer Center Department: Gynecology Time Type: Full time Weekly Hours: 40 FTE: 1 Shift: First Shift (United States of America) Summary: Functions as a para-professional, assigned to s ...
Administrative Assistant Academics

3 weeks ago

Bryant & Stratton College Buffalo, United States Full time

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 4, Bryant & Stra ...
Legal Administrative Assistant

1 week ago

Key Resource Group, LLC Buffalo, United States

Full-time, direct hire opportunity with a fast-growing law firm Monday-Friday 8:30 am - 4:30 pm Free parking and excellent benefits package A small Buffalo law firm is looking for a full-time Legal Administrative Assistant to join their dedicated a Administrative Assistant, Legal ...
Administrative Assistant ECHDC

1 week ago

State of New York Buffalo, United States

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...
Administrative Assistant ECHDC

1 week ago

StateJobsNY Buffalo, United States

Education level required: High School Graduate with some college preferred. · Equivalent Experience required: 2-3 years general office and 3-4 general administrative experience, with emphasis on administrative duties. · Knowledge Required: General administrative with secretarial ...
Administrative Assistant, Finance

3 weeks ago

Patina Group Restaurants Buffalo, United States

The Opportunity · Delaware North is hiring a full-time Administrative Assistant to join our Finance team at our Global Headquarters in Buffalo, New York. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization ...
Administrative Assistant, ECHDC

15 hours ago

Empire State Buffalo, United States

Job Description · Job Description*Applicants MUST submit a cover letter with resume to be considered. · *Position expected to work onsite and hybrid consistent with New York State. · BASIC FUNCTION: · The Administrative Assistant will perform administrative and office support ac ...
Construction Administrative Assistant

1 week ago

Search Solution Group Buffalo, United States

Job Description · Job DescriptionKey Responsibilities: · Document Management:Manage and organize project documentation, including contracts, permits, drawings, and correspondence. · Ensure all documents are accurately filed, maintained, and easily accessible for reference. · Comm ...