Administrative Support - St. Paul, MN , Saint Paul, MN, US
2 days ago
Job description
POSITION TITLE: Administrative Support
DEPARTMENT REPORTS TO: FLSA STATUS
Administration Business Office Manager Seasonal
Salary Range: $ an hour
CLASS SUMMARY:
Under supervision of the Business Office Manager, responsible for accurate data entry of accounts payables, including check delivery/mailing and filing. Provides administrative support to the accounting and human resources departments and assists with the preparation of reports and presentations.
ESSENTIAL DUTIES
- Provide administrative support to the Accounting department, including accurate data entry of accounts payable using Great Plains software, as well as filing, record preparation, and assistance with records retention.
- Provide administrative support to the Human Resources department, including data entry, filing of seasonal paperwork, and organizing files.
- Provide administrative support to the Business Administrator, Assistant Director, and Executive Director as assigned.
- Assist with packing, sorting, boxing, bagging, and organizing items for relocation.
- Utilize Webster, ADP, and Great Plains to collect and analyze data, and produce reports, PowerPoint presentations, and other materials to support administrative needs.
- Perform other duties as assigned.
MINIMUM QUALIFICATIONS
High School Diploma, or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
KNOWLEDGE REQUIRED
Knowledge of accounts payables
Great Plains Dynamics Accounting software preferred but not necessary.
Experience with data systems and data entry
Knowledge of ADP payroll software helpful
Experience with Microsoft office, proficient with Excel and Word.
SKILLS REQUIRED
Reading, written communications, and understanding of accounts payable principles and practices.
Accurate data entry and attention to detail.
Strong Math aptitude
Using standard office equipment
Maintaining records and preparing reports
Prioritizing and completing work projects.
Communication, interpersonal skills as applied to interaction with coworkers, supervisors etc., sufficient to exchange or convey information and to receive work directions.
PHYSICAL REQUIREMENTS:
Positions in this class typically require sedentary work, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing, and repetitive motions. Sedentary work involves maintaining a stationary position. Jobs are sedentary if moving is required only occasionally, and all other sedentary criteria are met. Some work requires stooping, kneeling crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing, and repetitive motions on wet and uneven terrain. Move and transport up to 50 pounds occasionally and/or use force frequently or constantly to manipulate, lift, carry, push, pull or otherwise move objects. Certain work involves bike riding. Incumbents will be subjected to outdoor work and operation of District vehicles and equipment.
Incumbents may be subjected to moving mechanical parts, fumes, odors, dust, chemicals and extreme temperatures, intense noise, and travel requires license to operate a motor vehicle.
NOTE:
The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the organization.
Affirmative Action / Equal Opportunity Employer
This document is available in alternative formats to individuals with disabilities.
by calling or through MN Relay Service
Similar jobs
The Operations Administrator is responsible for supporting the operations team with non-customer facing administrative tasks such as managing the fleet, installer onboarding paperwork, project audits and installer payroll. · ...
1 week ago
The Operations Administrator is responsible for supporting the operations team with non-customer facing administrative tasks such as managing the fleet, installer onboarding paperwork, project audits and installer payroll. · This position will be working with cross-functional dep ...
2 weeks ago
The Operations Administrator is responsible for supporting the operations team with non-customer facing administrative tasks such as managing the fleet, installer onboarding paperwork, project audits and installer payroll. · This position will be working with cross-functional dep ...
2 weeks ago
The Operations Administrator supports the operations team with non-customer facing administrative tasks such as managing the fleet, installer onboarding paperwork, project audits and installer payroll. · This position will be working with cross-functional departments - accounting ...
3 weeks ago
The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Elevate your career in Human Resources at the Minnesota Department of Health (MDH), where your expertise mee ...
2 weeks ago
This is a seasonal administrative support role responsible for providing data entry services, filing records, and assisting with reports and presentations. · ...
4 days ago
The St. Paul Public Housing Agency (PHA) has been serving the community for over 45 years. · Be a part of an innovative and creative team of individuals committed to serving the community by providing affordable, quality housing. · ...
1 month ago
+The Administrative Support Specialist will be responsible for focusing on requests and projects in support of a business unit to assist in driving revenue growth, operational efficiency, · +Provides overall sales and administrative support as an active and involved member of the ...
1 month ago
This temporary position provides quality and timely human resource management assistance, · service, · and advice to MDH managers supervisors,and employees who support MDH's mission of protecting maintaining,and improving the health of all Minnesotans.The work you'll do is more t ...
1 week ago
Elevate your career in Human Resources at the Minnesota Department of Health (MDH), where your expertise meets our commitment to health futures of Minnesotans · This temporary position provides quality and timely human resource management assistance, · service, · and advice to MD ...
1 week ago
The Office & · Aministrative Specialist Intermediate (OASI) · to provide clerical and administrative services to the Consumer Action Division.This includes support for staff attorneys legal assistants attorney managers office managers as well as client agencies constituents of ...
3 weeks ago
The Administrative Support Specialist will be responsible for focusing on requests and projects in support of a business unit to assist in driving revenue growth, operational efficiency, and customer success. · Sales Support & Exemplary Customer Service · Project Management · ...
1 week ago
MSEA is seeking an individual experienced in office operations to provide support to staff and members. · Word processing, data management, staff support, office equipment management, communication flow, travel planning, event planning and special projects. · ...
2 weeks ago
The St. Paul Public Housing Agency (PHA) has been serving the community for over 45 years. · The PHA helps families and individuals with low incomes achieve greater stability and self-reliance by providing safe, affordable, quality housing and links to community services. ...
1 month ago
Job summary · A administrative support role is available under the supervision of the business office manager. The incumbent will be responsible for accurate data entry of accounts payable and provide administrative support to various departments.ResponsibilitiesProvide administr ...
3 days ago
The Administrative Operations Support Supervisor oversees administrative staff supporting Document Services and Appeals while managing operational projects to ensure efficiency, quality, and timely service delivery. · ...
2 weeks ago
The Administrative Operations Support Supervisor oversees administrative staff supporting Document Services and Appeals while managing operational projects to ensure efficiency, quality, and timely service delivery.These teams provide critical support to Paid Leave Operations inc ...
2 weeks ago
+Job summary · Infinity Replacement is a dedicated replacement window and door business where we bring Marvin's legacy of quality directly to homeowners. The Operations Administrator supports the operations team with non-customer facing administrative tasks such as managing the f ...
1 month ago
The Operations Administrator is responsible for supporting the operations team with non-customer facing administrative tasks such as managing the fleet, · installer onboarding paperwork, project audits and installer payroll.This position will be working with cross-functional depa ...
1 week ago
The Operations Administrator is responsible for supporting the operations team with non-customer facing administrative tasks such as managing the fleet, installer onboarding paperwork, project audits and installer payroll. · Receive, audit and process installer pay sheets from pr ...
4 days ago