Sr. Protocol Officer - Warren, United States - ASRC Federal

ASRC Federal Warren, United States

3 weeks ago

Description

POSITION SUMMARY:

The Protocol Officer will play a key role in ensuring smooth execution of protocol-related matters, event planning, and communication management within the organization. The individual must have a deep understanding of national and international protocol rules, formal diplomatic customs, and etiquette. Responsibilities include planning and coordinating ceremonies, social functions, and receptions for distinguished visitors, both military and civilian, from the United States and foreign countries. Effective relationship-building with military, civilian, and foreign representatives is essential while upholding established protocol standards.

JOB DUTIES:

Protocol Expertise:

Demonstrate extensive knowledge of national and international protocol rules, customs, courtesies, and etiquette.
Ensure thorough planning and coordination of ceremonies, social events, and receptions honoring visiting dignitaries.
Consider cultural, religious, and status backgrounds of visiting dignitaries.

Effective Communication:

Establish and maintain positive relationships with representatives from various organizations to enhance cooperation in protocol functions.
Communicate efficiently within the organization, including with the Detroit Arsenal's Command group and other relevant parties.

VIP Management:

Develop itineraries for foreign and domestic VIPs, ensuring coordination with relevant command and security personnel.
Organize seating during events and meetings based on established protocols and attendee ranks.

Event and Meeting Coordination:

Plan and coordinate ceremonies, meetings, and events, such as Industry Days and Congressional Demonstrations.
Handle logistical aspects of events, including lodging, transportation, and on-site arrangements.

Documentation and Reporting:

Research, maintain, and summarize political, economic, and social aspects of visiting VIPs for PEO staff.
Prepare information packages, presentations, and invitations while ensuring compliance with protocol and cultural sensitivities.

Media and Public Affairs:

Coordinate press release information and photo opportunities with public affairs personnel, following security protocols.
Provide assistance for government and community events to strengthen stakeholder relationships.

Internal Communications:

Develop and implement effective employee communications aligned with PEO's objectives and mission.
Collaborate with Public Affairs to establish and maintain an event location database, registration details, and contact information.

Leadership Support:

Assist in planning and coordinating transition and assumption of command events for military and civilian leaders.
Support the preparation of artwork, photographs, and non-technical writing tasks for internal and external distribution.

Knowledge:

Understanding of regulations related to the Army Commander's Contingency Fund for proper expenditure use and record-keeping.
Knowledge of AR 600-25, Salutes, Honors, Visits and Courtesies
Understanding of AR Flags, Guidons, Streamers and Tabards
Familiarity with FM 225 Drill and Ceremony
Proficiency in Order of Precedence and VIP Codes
Experience with military (Army specific) customs and courtesies, including Proper Salutations
Proficient in the sequence of various ceremonial events and Proper flag placement
Knowledge of domestic and foreign visits, ceremonies, and special events.

EXPERIENCE:

Minimum of five years of relevant experience
Strong understanding of military and diplomatic protocol rules, customs, and etiquette.
Excellent communication, interpersonal, and organizational skills.
Experience in event planning and coordination, encompassing logistics and protocol.
Adept at maintaining productive relationships with diverse stakeholders.
Attention to detail and cultural sensitivity in event planning and dignitary interactions.
Proficiency in standard office software.

EDUCATION:

Bachelor's degree in a related field or equivalent experience.

CLEARANCE LEVEL:

Secret

WORK ENVIRONMENT:

Ability to work on-site required

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified candidates will be considered for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

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