Personal Executive Assistant - Pasadena - Bowen & Berlin Corp

    Bowen & Berlin Corp
    Bowen & Berlin Corp Pasadena

    4 days ago

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    Full time Sales
    Description

    Job Description

    The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters.

    This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO.

    This is a unique opportunity to be involved in a dynamic team with an amazing culture.


    Essential Duties and Responsibilities

    • Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly
    • Oversee and execute complex and last-minute problem-solving tasks efficiently
    • Maintain high standards of organization, precision, and accountability in all aspects of the role
    • Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf
    • Deal with international groups of important external callers and visitors as well as internal contacts at all levels of the organization
    • Organize meetings, including scheduling, sending reminders, and organizing any necessary details
    • Manage the executive's calendar, including making appointments and prioritizing the most sensitive matters
    • Translate between Executive and external/internal individuals
    • Will be required to travel internationally 25%

    Job Skills and Qualifications

    • Must be bilingual (Fluent in Mandarin and English)
    • Must be able to read/write in Mandarin and English
    • MBA or a combination of Bachelors and experience
    • Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO
    • Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat
    • Excellent written, oral, and interpersonal communication skills are a must
    • Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail
    • Time management and ability to meet deadlines
    • Must be able to travel


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Personal executive assistant