Project Management Support Specialist - Birmingham
8 hours ago
Job description
Job Title:
Project Management Support SpecialistJob Description
The Survey Project Management Support Specialist provides essential administrative, scheduling, and financial support to the Transmission Survey / Mapping workgroup.
This role aids project managers and team leads by preparing cost estimates, managing schedules, tracking project progress, and ensuring accurate financial and operational documentation for both Capital and O&M survey projects.
The position is vital for maintaining project timelines, monitoring cost and schedule variances, coordinating field and office resources, and supporting contract and invoice administration.
ResponsibilitiesPrepare and maintain survey project estimates within Microsoft Teams, supporting both Capital and O&M projects.
Track project start and close-out dates, ensuring accurate documentation and disclosure of project file closure details.
Assist Team Leads with weekly field crew schedule revisions using Microsoft Excel.
Develop and distribute internal office schedules to support drafting and data processing activities.
Assign and manage work orders and charge numbers for survey field crews.
Filter and analyze survey schedules to provide visibility into upcoming projects.
Identify and assist with schedule exceptions and coordination issues impacting project delivery.
Reconcile weekly field crew expense reports, coding each expense accurately by project in Oracle.
Analyze cost variances and support project managers with reporting and documentation.
Reconcile subcontractor invoices, validate against contracts and work authorizations, and process invoices through the accounting system for payment.
Assist with the preparation and administration of contracts and work authorizations for survey subcontractors.
Provide administrative support for the Transmission Survey / Mapping workgroup, including timesheet tracking, expense processing, and project documentation support.
Create, document, and maintain a comprehensive database of survey equipment and fleet assets.
Schedule and coordinate safety meetings for the assigned work group.
Maintain accurate project records to support audits, compliance, and internal reporting requirements.
Essential Skills
Proficiency in Microsoft Office Applications, including Excel, Word, and Access.
Working knowledge or experience with scheduling analysis and forecasting software.
Experience with Oracle or similar ERP systems for expenses, invoicing, and cost coding.
Proficiency in Microsoft Teams or similar collaboration platforms.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Proven analytical and problem-solving skills, particularly related to cost and schedule tracking.
Strong oral and written communication skills, capable of interacting effectively with field crews, project managers, accounting teams, and leadership.
High attention to detail and commitment to data accuracy.
Ability to adapt to shifting priorities and deadlines in a fast-paced project environment.
Additional Skills & Qualifications
Associate degree or equivalent experience in Project Management, Construction Management, Surveying, Engineering support, or Business Administration.
2+ years of experience in project coordination, project support, or operations support, preferably within surveying, transmission/utilities, engineering, or construction environments.
Experience supporting Transmission, Survey, or Mapping projects.Familiarity with Capital and O&M project lifecycles.
Prior experience coordinating field resources and subcontractors.
Experience maintaining asset or equipment databases.
Work Environment
This is an office-based role with frequent interaction with field crews and project teams. Occasional schedule flexibility may be required to support project deadlines or field operations.
Job Type & Location
This is a Contract position based out of Birmingham, AL.
Pay And Benefits
The pay range for this position is $ $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Birmingham,AL. Application Deadline This position is anticipated to close on Feb 27, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions.
We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market.
With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email for other accommodation options.
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