Legal Secretary - Washington D.C. - Sidley Austin

    Sidley Austin
    Sidley Austin Washington D.C.

    17 hours ago

    Description

    Legal Secretary

    We are seeking an experienced and highly motivated Legal Secretary to join Sidley's Global Arbitration, Trade and Advocacy practice group. This is a fast-paced and varied role supporting a dynamic team of attorneys who work on high-profile, international matters. The ideal candidate is a proactive problem-solver who exercises sound judgment, demonstrates exceptional organizational skills, and thrives on providing first-class support. Discretion, client service, and adaptability are essential for success in this role.

    Duties and Responsibilities

    Coordination & Operational Support

    • Provide high-level administrative and operational support to attorneys within the practice group.
    • Manage workflows, track deadlines, and align priorities across multiple projects.
    • Partner with legal secretaries, paralegals, and other staff to ensure seamless operations.
    • Anticipate attorney and client needs, taking initiative to resolve issues and enhance efficiency.

    Communications & Calendar Management

    • Maintain attorney calendars, schedule internal/external meetings, and coordinate logistics.
    • Screen and prioritize emails and calls; draft correspondence where appropriate.
    • Prepare attorneys for meetings by compiling materials, agendas, and background documents.
    • Liaise professionally with high-profile clients, regulators, and stakeholders.

    Accounting & Billing

    • Support billing processes, including time entry, review of proformas, and submission of invoices.
    • Track budgets, prepare financial summaries, and monitor client billing arrangements.
    • Coordinate with Accounting on utilization reports and compliance with engagement terms.
    • Assist with new matter intake forms and conflict checks.

    Travel Arrangements

    • Coordinate domestic and international travel (flights, accommodations, itineraries, visas).
    • Proactively resolve last-minute changes with urgency and professionalism.

    Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at

    Target Salary Range

    $66,000 - $100,000 if located in Washington, DC

    Qualifications

    To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email (current employees should contact Human Resources).

    Education and/or Experience:

    Required:

    • 5+ years of legal secretarial experience in a professional services or law firm environment.
    • Proficiency with Microsoft Office Suite, Adobe Acrobat, and document management systems.
    • Strong typing and document formatting skills (55+ wpm).

    Preferred:

    • Bachelor's degree from an accredited institution.
    • Prior experience in a global law firm and/or supporting a partner

    Other Skills and Abilities

    • Problem Solving: Anticipates needs, exercises sound judgment, and manages issues effectively.
    • Interpersonal Skills: Builds trust and rapport with colleagues, attorneys, and clients.
    • Ownership & Initiative: Self-motivated, detail-oriented, and committed to operational excellence.
    • Communication Skills: Excellent oral and written communication, including professional correspondence.
    • Discretion: Maintains strict confidentiality with sensitive information.

    Sidley Austin LLP is an Equal Opportunity Employer

    #LI-EC1

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