Administrative Assistant/Receptionist - Miami, United States - Family Resource Center of South Florida

Description

:

This position requires a highly responsible and efficient individual who will be in charge of providing assistance to the Office Manager with administrative support. The Administrative Assistant shall have knowledge and be able to operate all computer programs related to the Child welfare system, including but not limited to FSFN, FDLE fingerprint and be proficiency in Microsoft Excel, Word, and Outlook programs.

Required to be in the office Monday to Friday 9am to 5pm.

Qualifications:

• A High School Diploma or GED; Associates Degree preferred.
• Bilingual (English/Spanish) required.

Skills/Abilities:

• Must be proficient in Microsoft Excel, Word and Outlook.
• Must have good listening, communication and writing skills.
• Must be willing to learn.
• Must be willing and able to work well with others and cooperate in the sharing of resources and information in order to obtain the final work product.
• Able to work overtime as needed

Benefits:

• Health Insurance (Fully-Funded Employee Only Plan)
• Dental Insurance (Fully-Funded Employee Only Plan)
• Vision Insurance (Fully-Funded Employee Only Plan)
• 13 Paid Holidays
• Retirement Savings Plan
• Paid Time Off
• Family Medical Leave
• Short Term and Long Term Disability
• Life and AD&D Insurance (Employer Paid to all full-time employees)
• Employee Assistance Program
• Supplemental Insurance
• May qualify for Public Service Loan Forgiveness

Specific Areas of Responsibility to Position:

1. Reports to the Office Manager.
2. Answers telephone calls and re-directs callers as needed.
3. Works in reception area directing clients
4. Assists with scheduling and completing fingerprint process for FCM and Administration.
5. Orders and restocks supplies, as needed, for agency.
6. Assists FCM upon request through Office Manager.
7. Schedules conference rooms.
8. Updates and distributes company telephone list on a timely basis.
9. Distributes mail, handles all mail coming in and out of the office.
10. Contributes to the understanding and acceptance of cultural diversity within the agency and the community.
11. Participates in the agency's Quality Assurance/Quality Improvement Program
12. Contributes to the understanding and acceptance of cultural diversity within the agency and the community;
13. Complies with all relevant JCAHO standards and regulations.
14. Utilizes the agency's resources in a fiscally conservative manner.
15. Performs other duties as assigned by Supervisor

Family Resource Center of South Florida, Inc., is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)