- Assist in the day-to-day operations for the administrative team
- Serve as a central point of contact for field and plant workers
- Assist residents and developers with issues regarding water, wastewater and other services
- Become knowledgeable in local water and wastewater practices
- Empower our department to continue innovating by ensuring a reliable administrative function
- Modern office procedures, methods and computer equipment;
- Principles of business letter writing and basic report preparation;
- Principles and procedures of recordkeeping;
- English usage, spelling, grammar and punctuation; and
- Pertinent Federal, State and local laws, codes and ordinances.
- Basic principles of accounting
- Type at a speed necessary for successful job performance;
- Respond to requests and inquiries from the general public;
- Learn to prepare clear and concise reports;
- Maintain clerical records;
- Learn to interpret and explain departmental policies;
- Communicate clearly and concisely, both orally and in writing;
- Establish and maintain effective working relationships with those contacted in the course of work;
- Maintain mental capacity which allows for effective interaction and communication with others; and
- Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
- Compose routine correspondence independently;
- Collect, organize and assemble data for reports, agendas and correspondence; and
- Work independently in the absence of supervision.
-
Office Specialist II
1 day ago
The City of Oceanside CA Oceanside, United StatesThe Office Specialist acts as a receptionist; answers the telephone and assists the general public; takes and distributes messages for department staff; provides information as required; performs a variety of routine recordkeeping duties, including m Specialist, Office, Business ...
-
Medical Office Specialist
4 weeks ago
Universal Health Services Temecula, United StatesResponsibilities · Join the A Plus Urgent Care Team · About Us: · A Plus Urgent Care, proudly services a broad and diverse choice of communities in which to live, work and play. Our urgent care and primary care practices offer challenging opportunities to physicians, nurse practi ...
-
Medical Office Specialist
4 weeks ago
UHS Temecula, United StatesResponsibilities · Join the A Plus Urgent Care Team · About Us: · A Plus Urgent Care, proudly services a broad and diverse choice of communities in which to live, work and play. Our urgent care and primary care practices offer challenging opportunities to physicians, nurse prac ...
-
Office Specialist
2 weeks ago
City of San Marcos, California San Marcos, United States**SUMMARY DESCRIPTION**: · **Who we are**: · A Class 1 Fire Department supported by a lean, but mighty Fire Administration team where we pride ourselves in providing exceptional customer service to the public, City departments and external stakeholders, while upholding the Depart ...
-
Customer Service Specialist
5 days ago
Skout's Honor® Oceanside, United StatesSkout's Honor is an award-winning brand that offers innovative life-changing pet essentials to improve the lives of pets and their people. We're seeking an experienced, enthusiastic, and driven Customer Service Specialist to grow with our team at our office in Oceanside, CA. This ...
-
Patient Service Specialist
3 weeks ago
Scripps Health Oceanside, United States Full timeJob Description · At Scripps Health, you will experience the pride, support, and respect of an organization that has been repeatedly recognized as one of the nation's Top 100 Places to Work. · You'll be surrounded by people committed to making a difference in the lives of their ...
-
Program Specialist
13 hours ago
City of Oceanside Oceanside, United StatesSalary : $54, $72,504.00 Annually · Location : City Hall - 300 North Coast Highway - Oceanside, CA · Job Type: Full Time · Job Number: · Department: City Clerk · Opening Date: 06/20/2024 · Closing Date: 7/12/2024 4:00 PM Pacific · Introduction · THE CITY OF OCEANSIDE IS AN ...
-
Part time RDA
1 week ago
Complete Specialty Solutions Oceanside, United States Part timeComplete Specialty Solutions delivers high-quality dental services within general and pediatric dental offices. Our model provides an exceptional level of care; and we look to add a full time multispecialty Dental Assistant to our Houston team. · Position Overview: · If you have ...
-
Accounts Payable Analyst
2 weeks ago
Nitto Hydranautics Oceanside, United StatesHydranautics is a part of the Nitto Group of companies and a global leader in the field of integrated membrane solutions which includes reverse osmosis, nanofiltration, ultrafiltration and microfiltration for water, wastewater and process treatment and applications. Currently use ...
-
Material Supply Specialist
3 days ago
Suja Life LLC Oceanside, United StatesJob Description · Job DescriptionPosition Summary · Ensures proper material flow throughout the warehouse by accurately and efficiently staging materials for production. Organization and attention to detail are critical to this position. A basic understanding of Microsoft Office ...
-
Forensic Specialist
1 week ago
City of Oceanside Oceanside, United StatesSalary : $67, $90,000.00 Annually · Location : Police Department Mission Avenue - Oceanside, CA · Job Type: Full Time · Job Number: · Department: Police · Opening Date: 06/06/2024 · Closing Date: 6/28/2024 4:00 PM Pacific · Introduction · THE CITY OF OCEANSIDE IS AN EQUAL ...
-
Customer Service Specialist
4 days ago
Skout's Honor Oceanside, United StatesSkouts Honor is an award-winning brand that offers innovative life-changing pet essentials to improve the lives of pets and their people. Were seeking an experienced, enthusiastic, and driven Customer Service Specialist to grow with our team at our office in Oceanside, CA. This r ...
-
Phone Operator/Scheduler-OSNC
1 day ago
Tri-City Medical Center Oceanside, United StatesJob Locations · US-CA-Oceanside · Overview · Tri-City Medical Center has served San Diego County's coastal communities of Carlsbad, Oceanside and Vista, as well as the surrounding region for more than 60 years and is one of the largest employers in North San Diego County. Tri-Cit ...
-
Strategic Sourcing Specialist
2 weeks ago
Suja Organic Oceanside, United States· Position Summary · The Strategic Sourcing Specialist will be responsible for performing tactical sourcing activities, including purchasing, long term planning and negotiating of materials. The sourcing specialist reports to the Director of procurement and interacts with multi ...
-
Front Office/Administration
1 week ago
PHYSICIANS DATA TRUST Oceanside, United StatesJob Description · Job DescriptionPrimary Purpose: · As an integral part of the Internal Medicine Team, provide smooth patient flow resulting in optimum patient satisfaction and clinic operation. The Office Assistant provides support to help manage the front desk, and assist with ...
-
Business Office Associate- Part Time
1 week ago
CarMax Oceanside, United States Part time6163 - Oceanside Plaza Drive, Oceanside, California, 92056 · CarMax, the way your career should be · Provide an iconic customer experience - Summary: · Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer servic ...
-
Patient Service Specialist
1 week ago
Scripps Health Oceanside, United StatesScripps Health Administrative Services supports our five hospitals and 19 outpatient facilities, which treat half a million patients annually through 2,600 affiliated physicians. · At Scripps Health, you will experience the pride, support, and respect of an organization that has ...
-
Medical Assistant
1 week ago
Concentra Oceanside, California, United States PermanentOverview: · Please be advised, if you are viewing this position on Indeed, that the salary rate/range set forth herein was provided by Indeed. Concentra's market specific rate/range will be provided during the interview process. · Concentra has an opening for a Medical Assistant ...
-
5482 Manufacturing Engineer
6 days ago
Harvest Technical Services Oceanside, United StatesOnsite: Oceanside, CA · Job Summary · The Manufacturing Technical Specialist position at the company is the equivalent to and is a part of the engineering job family. · This role would be equivalent to a Senior Engineer in our Manufacturing Sciences and Technology organization ...
-
Marketing Manager
2 weeks ago
Westlake Royal Building Products Oceanside, United StatesWestlake Royal Building Products enables you to broaden your career experience as we continue to build on 50 years of commitment to quality and Vinyls product innovations. We are seeking exceptional performers to continue to take exterior building materials to the next level. · ...
Office Specialist II - Oceanside, United States - City of Oceanside (CA)
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
IntroductionTHE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.
The Water Utilities Department is conducting a department wide compensation study to maintain regionally competitive standing as a Water Utilities employer.
This position will be starting on or after July 1, 2024 pending Council approval on June 5th.
About Oceanside's Water Utilities Department
The City of Oceanside's dynamic Water Utilities Department is an industry-leading team looking to integrate top-level talent, innovative technology, resource efficiency and financial stability.
It is the primary goal of this Department to ensure Oceanside residents and businesses have continued access to safe and reliable drinking water, comprehensive wastewater services, and sustainable environmental services.
The City of Oceanside is accepting applications for current and future vacancies for the position of Office Specialist II. There is currently one vacancy in the Water Utilities Department's Administrative Division.About the position
This position lies at the center of our Department's Administrative Division and plays a critical role in the day-to-day completion of administrative and front-desk tasks.
The average day consists of processing invoices, handling incoming and outgoing mail, serving as the department's phone receptionist, and assisting residents and customers to resolve a wide variety of issues with or without the assistance of other staff.
The ideal candidate for this position should have previous experience in a clerical or secretarial role in a governmental, or government-adjacent organization, and be able to proactively perform complex and diverse front-desk duties.
This specialist should be able to confidently provide customer service over the phone and in person at the Water Utilities Front Counter.
The person in this role will rely heavily on their excellent writing skills, personal initiative, and aptitude for process improvement and efficiency optimization.
This position will provide administrative support to all divisions of the Water Utilities Department which ranges from water treatment to wastewater laboratory teams.
You should be excited about this opportunity because you will...Examples of Duties
The Office Specialist acts as a receptionist; answers the telephone and assists the general public; takes and distributes messages for department staff; provides information as required; performs a variety of routine recordkeeping duties, including maintaining records; responds to requests by researching and extracting information from archives; enters and updates departmental data into computer terminal; types a wide variety of documents and forms; retrieves data; operates a printer and other computer peripherals; operates a variety of office machines including a telephone switchboard, photocopier, typewriter and computer terminal; processes and distributes the mail including receiving, sorting and distributing incoming and outgoing correspondence; types and proofreads letters, memos, reports, agendas, resolutions, minutes, bulletins and other finished copy from rough draft, dictating machine or oral instructions; makes travel arrangements for department staff; maintains staff calendars; schedules meetings as required; prepares invoices, bills, receipts and authorizations to pay; maintains and balances petty cash; participates in ordering and distributing office supplies; checks and logs materials and supplies requisitioned and received; enters, modifies and verifies data in various automated information systems; classifies and codes data; participates in a variety of special projects as assigned; and performs related duties and responsibilities as required.
Knowledge of:
Ability to:
Experience:
One year of clerical experience is desirable.
Training:
Equivalent to the completion of the twelfth grade.
Working Conditions and Selection Process
Environmental Conditions:
Office environment.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.
Selection Process:
All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process.
Failure to provide all required application material will result in disqualification from the selection process.The process may include any combination of written exam, oral exam, and/or skills assessment to further evaluate job related experience and skills.
Candidates who successfully complete the selection process will be placed on an eligibility list and will remain eligible for employment consideration for a minimum of six months.
Note:
Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Drug screening may be required.
RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.