Executive Assistant - Falls Church, United States - John H. Northrop & Associates

John H. Northrop & Associates Falls Church, United States

1 month ago

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Description

Job Description

JHNA is seeking an Executive Assistant who will provide support to the (Senior Executive Service) Director for Multi-Domain Joint Operations (MDJO) under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) in Falls Church, VA.

Roles/Responsibilities:

Provide executive-level management support to the Director for Multi-Domain Joint Operations (MDJO).
Manage and maintain the Director's daily calendar and schedules. Coordinate with other senior government personnel, Congressional members and staff, industry, and academia to resolve conflicting schedule priorities.
Prepare and provide a daily read-ahead book for the Director with information for the following day and significant upcoming activities.
Coordinate and manage the Director's official travel. Prepare travel authorizations and vouchers in the Defense Travel System (DTS).
Plan, coordinate, and confirm logistical support for the Director's meetings to include security clearances, conference room reservations, visitor escorts, and audio-visual support.
Manage official correspondence through Correspondence and Task Management (CATMS). Review documents for grammar and content.
Coordinate office administrative functions for MDJO personnel including office security administration, office space management, security clearance and visit requests, scheduling office events, and ordering office supplies.
Assist in the coordination for onboarding and offboarding of MDJO personnel.

Qualifications Required:

Bachelor's degree.
Active TOP SECRET clearance with eligibility for Sensitive Compartmentalized Information (SCI).
Experience supporting Senior Executives, General Officers, Flag Officers, or Chief Executive Officers.
Proficient with Microsoft Office products including Outlook, Teams, Word, and PowerPoint.
Must be highly organized with strong attention to detail.
Executive presence with highly effective communication and interpersonal skills.
Self-starter, able to take initiative and accomplish work independently with minimal guidance.
Experience with DTS and CATMS.

Qualifications Desired:

Knowledge of the OUSD (R&E) and DARPA organizations, roles, and responsibilities.

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