Executive Office Associate I - Richmond, United States - Richmond City Public Schools

Description

Job Title: Executive Office Associate I
Grade Level/Terms of Employment: 114/260 Days (12 months)
FLSA Status: Non-Exempt
Work Location: RPS Central Office
Immediate Supervisor: Chief

General Description:
The Executive Office Associate I provides high-level administrative support to executive leaders and serves as a liaison between senior leadership and key internal and external stakeholders.

Essential Duties and Responsibilities:

• Works directly with the assigned Chief to support Office operations including calendaring, scheduling, and various administrative duties
• Maintains the Chief's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements
• Exercises discretion in committing time and evaluating needs
• Serves as a liaison between the Office and the public by receiving phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
• Coordinates work with other executive support staff as needed
• Provides coordination, monitoring, and communication of projects and programs managed by the Chiefs Office
• Determines priority of matters of attention for the Chief; redirects matters to staff to handle, or handle matters personally, as appropriate
• Keeps the Chief advised of time-sensitive and high-priority issues, ensures appropriate follow-up
• Schedules departmental meetings; assists in the preparation and distribution of meeting agendas and materials
• Transcribes source material, prepares documents, reports, tables, and charts; distributes as appropriate
• Maintains confidential and sensitive information
• Attends meetings and takes notes of discussions when requested; prepares the initial draft of minutes and summaries
• Performs additional duties as assigned

Qualifications:

• Associate degree required; Bachelor's Degree preferred
• Five years experience in an associate/assistant role
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, school leaders/staff, and external partners
• Strong written and verbal communication skills
• Experience with Microsoft Office and Google Suite
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team player, with the ability to collaborate across offices
• Proven ability to handle confidential information with discretion
• Demonstrated ability to adapt to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with attention to detail

HOW TO APPLY: All applicants (including RPS employees) must submit an online application. Please access website at:

Please upload the following information with your application: a current resume, transcript, and license if applicable.

Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting, and tuberculosis screening as a condition of employment. EOE.