Construction Project Assistant - Oakland, United States - Nelson Connects

Description

Job Description

Job Description

Position Summary:
A prominent engineering and environmental consulting firm is currently seeking a motivated mid-level Project Assistant to join their team. Reporting to the Administrative Manager, this role provides essential support for project and administrative activities, serving as a valuable resource for all employees nationwide.

Location: Oakland, Ca (Hybrid schedule, 2 days in office)

Compensation: $75,000.00-$95,000.00

Key Responsibilities:
- Produce a variety of complex documents, including correspondence, reports, proposals, presentations, and memos, adhering to company and client guidelines.
- Prepare and maintain spreadsheets to track project progress and tasks.
- Assist Project Managers with project setup, proposals, contracts, and coordination tasks.
- Support the production of client invoices, contracts, and documentation.
- Aid in tracking project status and costs, and assist with proofreading and editing documents.
- Review and enhance document templates, maintain the style guide, and provide guidance to staff.
- Conduct training sessions on document production, PowerPoint usage, and project file management.
- Develop and implement protocols for protecting final deliverable files.
- Coordinate tasks with internal teams, clients, and vendors, and train administrative staff.
- Organize and maintain document filing systems, support IT and Marketing with CRM and Intranet maintenance, and provide timely responses to inquiries.
- Perform other relevant duties as required and provide assistance to all offices and staff.

Qualifications:
- Minimum of five years of project assistant experience.
- Proficiency in Adobe Acrobat and Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint.
- Adaptability to learn and utilize new platforms and software as necessary.
- Strong research skills using the Internet.
- Excellent command of English grammar, spelling, punctuation, and vocabulary.
- Ability to manage multiple communication channels and respond promptly.
- Highly organized, self-directed, reliable, and detail-oriented.
- Capacity to handle confidential information and take initiative in identifying tasks that need attention.

Company DescriptionIf you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services, or any other classification protected by law.

Company Description

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.\r
\r
Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.\r
\r
California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.\r
\r
Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.\r
\r
EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services, or any other classification protected by law.