- Maintain office equipment
- Manage and order office supplies
- Manage the office calendars
- Coordinate and schedule officewide meetings via Microsoft Teams, ZOOM etc.
- Coordinate & host monthly studio All-Hands meetings
- Assist with travel arrangements
- Ensure office is kept organized and clean
- Manage mail and deliveries to/from the office
- Arrange conference rooms and meals for office and client meetings and events.
- Communicate important information to office and/or firm
- Communicate and facilitate submissions of timesheet and expenses
- Coordinate scheduling of employee performance reviews.
- Participate in firmwide discussions and initiatives related to firm culture (design, EDI, sustainability, etc.).
- Generally, support all personnel in administrative tasks including but not limited to logging information; prepare, type, edit, format, create documents; taking meeting minutes; assist with making copies; scanning; filing; shipping documents and packages; and coordinating with consultants and clients for events and meetings.
- Reports to and supports Human Resources Manager
- Support project staff financial report processes and coordinate with accounting department, including management of invoices and payments that flow into the office by directing to appropriate accounting staff member in timely fashion
- Support firm wide marketing and communications efforts (data entry, book shipments, etc.)
- Support recruiting committee and the onboarding / hiring process for new hires, including desk set-up, coordination of new hire office tours, and gathering necessary HR information.
- Coordinate benefits enrollment with HR department.
- Provide project team administrative support for construction administration phase tasks.
- Works with Accounting department to assist with office specific reconciliations
- Performs basic accounting tasks
- Perform first-line IT troubleshooting and elevate high-level IT issues to our contracted IT support & BCJ's Director of Digital Practice (Not sure on the wording here, but I think it's important to have basic IT skills/tech literacy in this role)
- Higher-level travel research and itinerary suggestions
- Managing principal's calendar
- Flexibility for after-hours & weekend availability as needed
- Submit reimbursement requests & expense reports on principal's behalf
- Other duties as assigned
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office 365 suite of software (Word, Excel, Teams, etc) and ability to use Adobe Creative Cloud tools (Acrobat, InDesign, etc)
- Curiosity and willingness to explore and adopt new tools and technologies
- A minimum of 2 years' experience required
-
We are seeking an experienced Office Administrator to oversee the daily operations of our Tukwila office. · ...
Seattle3 weeks ago
-
+The Office Administrator leads the Seattle office's administrative and operational functions,+ · +Plan and drive administrative and operational projects that keep the office running efficiently and effectively. · Manage relationships with internal stakeholders and external vendo ...
Seattle $133,000 - $186,000 (USD)1 month ago
-
We are seeking an experienced Office Administrator to manage and oversee the daily operations of the McGuireWoods Seattle office. · ...
Seattle Full time3 weeks ago
-
The Office Administrator leads the Seattle office's administrative and operational functions. · Provide overall leadership for Seattle office administration and operations. · Partner with firm leadership and department managers to set strategic direction. · ...
Seattle $133,000 - $186,000 (USD) Full time1 month ago
-
This is a full-time on-site Office Administrator role located in the Greater Seattle Area. · The Office Administrator will handle administrative tasks to ensure smooth office operations manage office equipment and supplies coordinate communication between departments and provide ...
Seattle1 month ago
-
We are seeking an experienced Office Administrator to manage and oversee the daily operations of the McGuireWoods Seattle office. · This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top notch services as w ...
Seattle3 weeks ago
-
This person will manage all administration functions for this office including client relations, scheduling, paperwork compliance project coordination and basic accounts receivables. · Provide exceptional customer service to internal and external clients · Handle various administ ...
Seattle1 month ago
-
This is a full-time Office Administrator role located in the Greater Seattle Area. The Office Administrator will handle administrative tasks to ensure smooth office operations. · Strong skills in Office Administration and Administrative Assistance · , Prior experience in office a ...
Greater Seattle Area1 month ago
-
The Office Administrator serves as the central administrative and operational support for a small, client-facing office.This is an in-person role that acts as a key point of contact for clients while also owning the day-to-day administrative functions that keep the office running ...
Seattle1 month ago
-
Job summaryWe are a growing, dynamic law firm serving clients across business litigation, real estate transactions, escrow services, estate planning, and business law. · Minimum 2 years of administrative or office management experience, · preferably in a law firm or professional ...
Seattle, WA3 weeks ago
-
The Office Administrator is an integral part of FlyLock Security Solutions Seattle, supporting operations in the growth of the company. · Manages all customer service calls. · Assures quality customer service. · ...
Seattle $48,000 - $62,400 (USD)2 weeks ago
-
Overview · We are seeking a dynamic and highly organized Office Administrator to join our construction company team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative tasks, coordinating schedules, overseeing vendor r ...
Seattle, WA $36,000 - $58,000 (USD) per year1 week ago
-
The Office Administrator serves as the central administrative and operational support for a small, · client-facing office. · Three insurance levels, · ...
Greater Seattle Area1 month ago
-
We are seeking an experienced Office Administrator to manage and oversee the daily operations of our office. · Manage all office operational functions. · Plan and conduct regular staff meetings. · ...
Seattle, WA3 weeks ago
-
This Administrative Officer position serves as the sole Administrative Officer and functions as the Deputy Director for Service Line Administration responsible for providing securing and/or negotiating for the resources and services needed to manage and run the Service. · ...
Seattle $100,602 - $155,521 (USD)3 weeks ago
-
Office Administrator | Ripple Fiber · We are looking for an Office Administrator to join our growing team in Tukwila, WA. · About Ripple Fiber · At Ripple Fiber, we deliver more than high-speed internet. We're creating a ripple effect by producing opportunities and brighter futur ...
Tukwila, Washington, , United States $36,000 - $58,000 (USD) per year6 days ago
-
Summary · This position is in the Anesthesiology / Operating Room / Pain Service located at the VA Puget Sound Health Care System in Seattle and Tacoma Washington. The position provides the administrative management of programs within the Anesthesiology Service Line - including t ...
Seattle $100,602 - $130,786 (USD)4 days ago
-
· Overview · We are seeking an experienced Office Administrator to manage and oversee the daily operations of the McGuireWoods Seattle office. This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top notch ...
Seattle, Washington, United States $36,000 - $58,000 (USD) per year1 week ago
-
+Office Managers are responsible for supporting the day-to-day operations of the firm. + · +As such, Office Managers need to respond to scheduled deadlines with energy and positive support,+ · seek opportunities to improve office operational efficiency.+ · They should have excell ...
Seattle $61,000 - $65,000 (USD) OTHER1 month ago
-
For 40 years, FORMA Construction Company has been serving public agencies and private businesses across Western Washington. To expand our passion for working in local communities, we are seeking a highly motivated individual to supplement our growing Administration department, as ...
Seattle, WA1 week ago
-
As a key member of the front office you will be responsible for ensuring the smooth running of daily administrative tasks and assisting with data entry and analysis financial reporting and the accounts receivable processes of the organization. · ...
Seattle Full time1 month ago
Office Administrator - Seattle - Bohlin Cywinski Jackson
Description
Job Location: Seattle - Seattle, WA 98101
Salary Range: $61, $65,000.00 Salary
Office Managers are responsible for supporting the day-to-day operations of the firm and this role touches upon the accounting, HR, IT, marketing, and communications operations of the firm. As such, Office Managers need to respond to scheduled deadlines with energy and positive support, seek opportunities to improve office operational efficiency, and continuously build new skills that enable collaboration with all personnel on a broad range of tasks. Office Managers at Bohlin Cywinski Jackson should also have excellent time management and organizational skill and an outstanding ability to communicate in person, in writing and over the phone.
Primary Role
Supporting Role
Qualifications
#J-18808-Ljbffr
-
Office Administrator
Only for registered members Seattle
-
Office Administrator
Only for registered members Seattle
-
Office Administrator
Full time Only for registered members Seattle
-
Office Administrator
Full time Only for registered members Seattle
-
Office Administrator
Only for registered members Seattle
-
Office Administrator
Only for registered members Seattle
-
Office Administrator
Only for registered members Seattle
-
Office Administrator
Only for registered members Greater Seattle Area
-
Office Administrator
Only for registered members Seattle
-
Office Administrator
Only for registered members Seattle, WA
-
Office Administrator
Only for registered members Seattle
-
Office Administrator
Only for registered members Seattle, WA
-
Office Administrator
Only for registered members Greater Seattle Area
-
Office Administrator
Only for registered members Seattle, WA
-
Administrative Officer
Only for registered members Seattle
-
Office Administrator
Only for registered members Tukwila, Washington, , United States
-
Administrative Officer
Only for registered members Seattle
-
Office Administrator
Only for registered members Seattle, Washington, United States
-
Office Administrator
OTHER Only for registered members Seattle
-
Office Administrator/Project Administrator
Only for registered members Seattle, WA
-
Office Administrator
Full time Only for registered members Seattle