- 100% on-site - Washington D.C.
- Greet and welcome clients and visitors in person and over the phone and deliver exceptional customer service assistance.
- Respond to and direct general office telephone calls and forward messages to appropriate attorneys and staff.
- Ensure building-specific access processes and policies are enforced.
- Maintain and update firm phone list/roster.
- Coordinate visitor keycard access for the office with Office Services team.
- Maintain office floor plans and other site-specific databases.
- Coordinate meetings, appointments, and conferences and work with the Office Services team to organize meal and beverage services for meetings.
- Maintain a neat and clean lobby and reception area.
- Work with Office Services and building management to address general facilities related issues.
- Consistently demonstrate a professional demeanor by projecting an attitude of congeniality towards attorneys, professional staff, vendors, and other visitors.
- Coordinate Conference Room scheduling and office reservations as needed utilizing the Firms space management software.
- Place catering orders for Firm gatherings, luncheons, and other events.
- Manage, reconcile, and process catering invoices for Marketing, HR, other departments, and the Administrative & Business Services Director (ABSD), including visa statement transactions.
- Assist ABSD and others in planning, coordinating, and facilitating Firm meetings and social events.
- Document Conversion and Formatting
- Document Management
- Proofreading
- Time Entry
- Expense Reconciliation
- Travel Coordination
- Calendar Management
- 3-5 years of prior experience in a similar role in a law firm or other professional environment preferred.
- Bachelors degree preferred.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Chrome, Adobe Acrobat
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Conference Services Assistant - Washington, United States - Consilio
Description
Seeking candidate for a unique hybrid role. Candidate will do a mix of reception, conference services and back up legal admin work.
Primary Duties - Reception
Conference Services and Other Duties
Familiarity with the following duties in order to provide backup to the Legal Administrative team and proactively support fellow team members and their attorneys:
Skills and Abilities