Administrator, Executive - Miami

Job summary

Provides advanced secretarial support to senior executives; responsible for composing complex or comprehensive communication and creating reports or presentations; addresses correspondence, general and employee communications, corresponds with external organizations, vendors and executives.

Responsibilities

• Manages phone calls and daily calendar for executive, schedules and coordinates all executive meetings, conference, and events for executives to attend.
• Schedules and makes all travel arrangements for executive. Completes all travel expense reports.
• Provides advanced secretarial support to senior executives by managing daily calendar, coordinating, and scheduling meeting with other executives.
• Composes complex non-routine communication, and reports containing sensitive financial data.

Qualifications

• H.S. Grad or equivalent required. Bachelor's degree preferred; experience may be combined with some college education.
• Must have excellent grammar, organizational and communication skills.
• Very strong interpersonal skills.
• Advanced level of proficiency in MS Word, Excel, PowerPoint and Lotus Notes required.

Job description