Administrative Assistant-CCG - La Feria, United States - Noble Texas Builders

Description

Job Description

Noble Texas Builders is a dedicated team of construction professionals servicing our clients and community by building with integrity, innovation, and quality. Noble Texas Builders upholds the highest standards in job site safety and professionalism. We offer advancement opportunities with In-house training to support Personnel Development.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in South Texas. The ideal candidate will provide crucial administrative support to ensure the smooth and efficient operation of our projects. From managing documentation to coordinating schedules, this role plays a key part in facilitating communication and workflow within our team. If you're dedicated and ambitious, Noble Texas Builders is an excellent place to grow your career.

Responsibilities:

• Answering Phones and Emails: Handle incoming calls and emails, directing them to the appropriate staff members.
• Scheduling: Coordinate appointments, meetings, and project timelines.
• Document Management: Maintain and organize project files, contracts, and other important documents.
• Data Entry: Input project data, financial records, and other information into databases or spreadsheets.
• Assisting with Bidding Process: Assist with preparing bids and proposals for new projects.
• Ordering Supplies: Purchase and track office supplies, equipment, and materials as needed.
• Client Relations: Assist in maintaining positive relationships with clients and subcontractors.
• Financial Tracking: Assist with invoicing, expense tracking, and budget management.
• Safety Compliance: Ensure that safety protocols and compliance standards are met and documented.

Qualifications:

• High school diploma or equivalent; additional certification or coursework in business administration or construction management is a plus.
• Proven experience as an administrative assistant or similar role, preferably in the construction industry.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
• Attention to detail and accuracy in managing documentation and data.
• Ability to work independently with minimal supervision and collaborate effectively within a team environment.
• Knowledge of construction terminology, processes, and regulations is desirable but not required (training will be provided as needed).
• Must have valid drivers license

Knowledge, Skills, and Abilities:

• Basic understanding of construction practices, standards, and their impact on project activities.
• Basic leadership and supervisory skills
• Effective communication and interpersonal skills
• Excellent organizational and planning skills

Certifications:

Notary Public: Preferred not required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee, with or without reasonable accommodations, to successfully perform the essential functions of this job. The noise level in the work environment can often be loud. The Administrative Assistant is regularly required to:
• Walk, climb stairs, sit, and stand.
• Talk and hear at normal levels.
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
• Reach with hands and arms.
• Use hands and fingers to operate tools and other business machines.
• Lift and/or move up to 25 lbs.

COMPENSATION & BENEFITS

• Comprehensive medical, dental, and vision
• Flex plans
• Life insurance
• Supplemental insurance plans
• 401K with Employer Matching Contribution
• Paid Time off and Holidays

Noble Texas Builders is an equal opportunity employer.