- Prioritizing and managing a complex and dynamic calendar while maintaining a realistic schedule for the executives that includes sufficient time for focused project work and strategic thinking about the company's direction.
- Helping to implement a "gatekeeper and gateway function" to protect the executive's time, while simultaneously ensuring key stakeholders have necessary access to advance company interests.
- Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting company operations.
- Coordinating complex travel arrangements, including developing detailed itineraries, scheduling meetings with critical participants, and optimizing and booking travel arrangements for the executives and their teams, as necessary.
- Leading the planning and coordination of executive offsite retreats, key cross-company conferences, and engagements for the executives, working closely with third parties, other administrative professionals within the company, and the GAF Events team.
- Composing, preparing, and creating correspondence, itineraries, agendas, reports, special projects, and other documents, including creating first drafts of written communications for internal and external constituencies.
- Preparing and processing expense reports for the executives.
- Reading, researching, collecting, and analyzing information as needed and preparing briefing documents with respect to meeting attendees (outside parties), manufacturing sites, companies, etc., in advance of executives' meetings or other events.
- As needed, representing the executives by welcoming visitors, answering questions, and meeting requests directed to the executives.
- Maintaining an office setup that optimizes workflow.
- Completing ad hoc projects and special assignments as assigned by the executives.
- High School Diploma required, Bachelor's Degree preferred.
- 10+ years of experience supporting C-Level Executives (at least 7-10 years of related Executive-level administrative assistant experience).
- Advanced proficiency in Google Suite (Gmail, Docs, Sheets, and Slides). Expert proficiency in the Microsoft Office Suite of applications (familiarity with G-suite a plus).
- Flexible hours as dictated by the needs of business for projects and meetings, including maintaining availability on evenings and weekends in the event urgent matters require attention (infrequent).
- Willingness to travel as needed to support major projects/initiatives (approx. 20% travel).
- Strong administrative and organizational skills, with the exceptional ability to prioritize and perform varied tasks at a high level, within deadlines and with excellent attention to detail.
- Excellent interpersonal skills and the ability to build strong, functional relationships quickly with colleagues, based on trust and mutual respect.
- Excellent written and verbal communication skills.
- Proactive and creative attitude and approach to problem-solving, including the ability to be resourceful, independently-directed, and flexible when necessary.
- Emotional maturity, demonstrating leadership and credibility with colleagues and other constituencies.
- Excellent judgment in a diversity of situations.
- Ability to read situational context and act/adjust approach accordingly.
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Senior Executive Assistant - Hagerstown - Specialty Granules LLC
Description
Executive Assistant
Over 90 years of quality products and superior service.
Essential Duties
Specific responsibilities include, but are not limited to:
Requirements
Highly Valued Attributes
Base salary and/or rate of pay ranges listed are exclusive of fringe benefits and potential bonuses. Individual compensation offers will be determined based on a variety of factors, including but not limited to geographic location, relevant candidate experience and skill, education, and/or qualifications. Base Salary Range: $76,012-$104,516
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Executive Assistant
Only for registered members Hagerstown
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Senior Executive Assistant
Only for registered members Hagerstown
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Senior Executive Assistant
Only for registered members Hagerstown, MD
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Executive Assistant
Only for registered members Hagerstown, MD
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Executive Assistant
Only for registered members Frederick
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Executive Assistant
Only for registered members Martinsburg
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Executive Assistant
Only for registered members Frederick
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Executive Assistant
Only for registered members Martinsburg
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Executive Assistant
Only for registered members Martinsburg
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Executive Assistant
Only for registered members Martinsburg
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Executive Assistant
Only for registered members Martinsburg
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Executive Assistant
Only for registered members Martinsburg, WV
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Executive Assistant
Only for registered members Martinsburg, WV
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Executive Assistant
Only for registered members Martinsburg, WV
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Executive Assistant
Only for registered members Martinsburg, WV
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Executive Assistant to the CEO
Only for registered members Gettysburg, PA
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Executive Assistant- Nursing Services
Only for registered members Ranson
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Executive Assistant- Nursing Services
Only for registered members Ranson
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Executive Assistant- Nursing Services
Only for registered members Ranson, WV
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Executive Assistant, School of Behavioral and Health Sciences
Only for registered members Frederick
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Executive Assistant I-Martinsburg, WV Location
Only for registered members Martinsburg, West Virginia, , United States