Billing and Finance Administrator - Bethesda, MD
2 days ago
Job description
Location: Washington DC (Hybrid)
Salary Range: $65,000–$85,000 (commensurate with experience)
Full-time, Non-Exempt
Reports to: Operations Manager
Are you a detail-oriented numbers person who thrives on organization, accuracy, and keeping financial operations running smoothly? Grossman Young & Hammond, a nationally recognized immigration, INTERPOL defense, and international human rights law firm, is seeking a Billing and Finance Administrator to support our day-to-day financial processes and ensure consistent, reliable book keeping, accounting, and billing operations.
This role is ideal for someone who enjoys structure, problem-solving, and working behind the scenes to support a high-performing legal team. You will play a critical administrative role in maintaining billing/invoicing accuracy, supporting financial workflows and reports, and collaborating with attorneys and staff to keep systems efficient and compliant.
Key Responsibilities
- Prepare and process client invoices and billing adjustments on an ongoing basis
- Track collections and follow up on outstanding balances
Assist with trust accounting and financial recordkeeping
Perform account reconciliations and expense tracking
- Maintain accurate billing and financial data in firm systems
- Support monthly reporting and bookkeeping tasks
- Coordinate with attorneys, staff, and vendors on billing matters
- Ensure compliance with internal financial procedures
- Assist with administrative finance projects as assigned
What You Bring
- Strong organizational skills and attention to detail
Comfort working with numbers and financial records
Proficiency in QuickBooks and Excel
- Experience with legal billing software (FileVine or similar preferred)
- Clear communication and follow-through
- Professional discretion with confidential information
- Ability to manage multiple priorities in a fast-paced environment
- A desire to improve and streamline existing financial systems
Preferred: Experience in a law firm or professional services setting
Qualifications
- Associate or Bachelor's degree preferred
- 2–4 years of billing, bookkeeping, or financial administrative experience
- Demonstrated reliability and accuracy in prior roles
Work Environment & Expectations
- Hybrid role with one in-office day per week (Washington, DC)
- 40 hours per week (eligible for overtime)
- Occasional schedule flexibility during billing cycles
- Requires careful handling of confidential financial information
- Standard office environment with extended computer use
Ready to join a mission-driven team that values excellence, innovation, and collaboration?
Interested candidates can apply by clicking on the Grossman Young & Hammond Career Center Link. Candidates should upload their resume and a cover letter describing their interest and motivation to work in the field of international human rights and immigration law.
Learn more about us
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