Marketing & Events Coordinator - Seattle, WA

Kidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathew ...

Job description

Kidder Mathews has been a leader in the commercial real estate industry for over 56 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 58 million square feet of space, and conducts 2,400 appraisal, consulting, and cost segregation assignments annually. Join us and find out what makes Kidder Mathews one of the best places to work.

IF YOU'RE THE PERSON WHO MAKES THINGS HAPPEN — THIS IS YOUR ROLE.

You love a well-run event.

You notice (and care about) the details others miss.

You don't wait to be asked—you anticipate what's needed next.

You lead with curiosity, creativity, and organization.

Spreadsheets don't overwhelm you. You manage them with ease, precision, and color-coding.

You thrive in collaboration—learning from others and sharing your ideas.

If this sounds like you, keep reading.

About the Role

Job Title: Marketing & Events Coordinator

Location: Seattle, WA (hybrid)

Department: Corporate Marketing

Reports to: Senior Vice President of Marketing

ROLE SUMMARY

The Marketing & Events Coordinator supports the planning, coordination, and execution of company and client events while assisting with corporate marketing programs, including awards management, branded merchandise, social media, and PR/communications support.

This is an execution-driven role. You will help ensure events, awards programs, sponsorships, and promotional initiatives are organized, on schedule, and aligned with Kidder Mathews brand standards.

This position is based at our headquarters in downtown Seattle and will require full-time, in-office presence (five days per week) during the first three months to support onboarding and ramp-up. Following that period, the role will transition to a hybrid schedule.

WHAT YOU'LL OWN

This role is ideal for someone who thrives in structure and knows how to create it—someone who finds satisfaction in timelines, checklists, budgets, and organized systems that make events and marketing programs run flawlessly.

1. EVENT PLANNING & EXECUTION

2. Plan and execute company and client events, including conferences, meetings, client functions, and sponsorship activations

3. Support the full event lifecycle, including site selection, budgeting support, vendor coordination, catering, A/V, invitations, RSVP tracking, agendas, signage, and materials
4. Provide day-of event coordination and on-site logistical support
5. Coordinate event materials, including shipping, swag, signage, name tags, and promotional items

6. Assist with hotel room blocks, contracts, and event budgets as needed

7. AWARDS, SPONSORSHIPS & RECOGNITION PROGRAMS

8. Prepare and distribute awards materials (certificates, plaques, recognition items)

9. Maintain awards and rankings tracking systems
10. Draft and submit award nominations in partnership with Marketing Communications leadership
11. Support industry ranking surveys, awards submissions, and voting campaigns

12. Coordinate logistics for company sponsorships (awards events, panel engagements, conferences), including table and ticket coordination, broker alignment, and collaboration with PR to maximize visibility and brand exposure

13. MARKETING & PROMOTIONAL SUPPORT

14. Coordinate branded merchandise, apparel programs, promotional inventory, and new broker welcome packages across offices

15. Assist with branded gifting initiatives and promotional campaigns
16. Provide social media support, including posting, drafting content, and basic graphics as appropriate
17. Assist with tracking press activity and media mentions
18. Support preparation for press release distribution
19. Support online brand review monitoring and reporting
20. Ensure Corporate Marketing and Kidder Mathews brand standards are followed across events, marketing, and communications deliverables
21. Perform other duties or projects as assigned

ESSENTIAL QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED KNOWLEDGE & EXPERIENCE

• 3+ years of event coordination, event marketing, or related experience
• Experience using Adobe Creative Suite programs (InDesign, Photoshop, Illustrator) preferred
• Understanding of corporate marketing operations, event coordination, branding, and communications support within a professional services environment
• Familiarity with coordinating events, awards programs, and promotional marketing activities
• Strong computer skills (specifically MS Office: Word, Outlook, and Excel)

SKILLS & ABILITIES

• Excellent grammatical, oral, and written communication skills
• Exceptionally detail-oriented with a strong personal standard for organization and accuracy
• Highly organized and process-driven, with the ability to manage timelines, budgets, and logistics with precision
• Comfortable building and maintaining spreadsheets, trackers, and event run-of-show documents
• Strong customer service orientation and ability to build relationships with brokers, employees, leadership, vendors, and clients
• Ability to work proactively with minimal supervision and know when to ask questions
• Professional communication skills and presence
• Ability to multitask and prioritize effectively in a deadline-driven environment
• Professional level of confidentiality when handling employee and broker information
• Strong initiative and ownership of assigned tasks

EDUCATION

• High School Diploma or equivalent required
• Bachelor's degree or equivalent combination of education and experience preferred

WORK ENVIRONMENT

This is a standard office environment with standard office noise like talking, office equipment, etc.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk and hear. This position is often active and may require standing, walking, bending, kneeling, stooping and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision, distance vision, peripheral vision, depth vision, color vision and the ability to adjust focus.

What We Offer

• A voice on a corporate marketing team that helps shape the direction of a growing, employee-owned company
• A seat at the table—your ideas matter here
• A collaborative environment alongside tenured, creative professionals who value excellence and teamwork
• Opportunities to grow your skill set while contributing to meaningful, visible work
• A thriving downtown Seattle office located next to public transit in one of the city's most beautiful towers
• Competitive benefits and compensation

Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.