Project Assistant - New Jersey - IMC Construction

    IMC Construction
    IMC Construction New Jersey

    11 hours ago

    Full time
    Description
    This position will be based out of IMC Construction's Edison, NJ office. 
    • Compose, edit, log, and distribute letters, memos, reports and other correspondence.
    • Log, maintain, and distribute drawings, specs and all construction related documents.
    • Order hard copy prints/materials for field staff as needed.
    • Edit, proof, distribute, track, log and file Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, and Owner Change Orders and the like.
    • Assemble, edit, proof, distribute, track and file CCDS, Owner Reports, and Invoices, etc.
    • Edit, proof, distribute and file all project related meeting minutes, submittals and RFI's as required for the project. 
      •  Facilitate, manage, organize, and request, with the assistance of project team members, the closeout and punch-list process.
      •  Assist the receptionist with phone coverage as needed; process incoming mail and any other duties as necessary or assigned.
      • Assist Preconstruction/Estimating Department with Prequalification & CCIP verification for both Enrolled and Excluded Subcontractors.
      • Other assignments as required by Project Team and Office Staff.
      • Assist CM, PM, APM, and Superintendent with all documentation, communication, and organization of Construction project(s).
      • Assist Owners, Design Team, and Subcontractors with project needs.
      • Ability to multi-task, often switching between tasks as needed or requested by project team(s).
        • College degree or 3-5 years administrative assistant experience .
        • Excellent interpersonal, communication and organizational skills.
        • Proficient in Microsoft Word, Excel and Outlook.  Experience with project management related software, i.e. Procore is a plus.

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