Accounts Payable - Madras, United States - Oregon Public Schools

Description

Closing Date:
June 7, 2024

Desired Start Date:
July 1, 2024

Work Site:
District Office


Reports To:
Chief Financial Officer


EMPLOYEE VALUE PROPOSITION
Jefferson County School District is committed to seeing every student realize their full potential while receiving a top-tier education.

Our small Central Oregon community is rich in culture and beauty, providing some of the greatest assets Oregon has to offer.

You'll find breathtaking views, an abundance of outdoor activities and plenty of unique and enriching community events. It's the perfect place to make an impact on the world, one student at a time.


POSITION SUMMARY

The Accounts Payable & Purchasing Clerk is responsible for accurately processing the School District's accounts payable and purchasing duties under the supervision of the Chief Financial Officer.

The Accounts Payable & Purchasing Clerk performs accounts payable and purchasing accounting functions including:
requisitioning, receiving and matching invoices, account coding, preparation of disbursements, and vendor database maintenance.

Job Description

ESSENTIAL FUNCTIONS / MAJOR ASSIGNMENTS
Basic duties of this position include the following. Employee(s) in this position perform some or all of the following tasks. Other duties may be assigned.

Accounts Payable
Reviews payable accounts to ensure that information is properly coded and the records contain appropriate authorization for payment.
Matches invoices to the purchase order and works with those requisitioning to ensure all discrepancies are resolved.
Processes payments to vendors and employees in accordance with contracts.
Maintains schedule of contract payments and ensures payments are made by the specified due date.
Conducts research in order to resolve accounts payable issues with vendors.
Maintains vendor database and Accounts Payable record information.
Responsible for the annual review, preparation, and filing of 1099's.
Maintains internal audit plan to ensure compliance with District policies.
Processes annual unclaimed property report to the state
Processes employee tuition reimbursement and ensures tuition reimbursement payments are within annual allocation

Purchasing Clerk

Prepares requisitions as needed by the Finance Office for usual purchases and the School District as a whole for large purchases.

Assists school personnel in the use of the remote acquisition system through the District's financial software.
Compiles supply composites, prepares lists for price quotations, makes comparisons, and places orders as directed.
Handles filing related to purchasing and business affairs as requested.
Validates accounting codes and availability of funding prior to requisitioning.
Assist with preparation of correspondence and specifications for equipment and services bids and quotes as requested.
Evaluates goods and services through demonstrations, samples and references.
Prepares correspondence and responds to calls related to orders and price quotations.
Coordinates textbook purchase in accordance with district adoptions and budgeted requests.
Resolves all open purchase orders in a timely matter.
Researches historical data, complies, and prints reports as requested.
Helps update district policies and procedures for compliance with public purchasing statutes and rules.
Maintains organized work area to ensure rapid retrieval of documents and information.
Responsible for District office postage needs including evaluation of equipment, postage balances, updates and allocation of expenses.
Responsible for reallocation of paper expense from warehouse account to Schools, Departments, and Programs.
Assists with the preparation of requested audit schedules and provides information as required.
Effectively communicates implementation of new accounts payable and purchasing processes and procedures to appropriate District personnel.
Conduct special projects and research as assigned.


SECONDARY RESPONSIBILITIES
Cross-trained to assist with accounts receivable processes.
Responsible for troubleshooting any equipment issues for District Office.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

MINIMUM QUALIFICATIONS
High School Diploma or the equivalent required
Experience using personal computers and software applications
Be at least 18 years of age


PREFERRED QUALIFICATIONS
Associates' degree in Accounting, Finance, Business or equivalent experience specializing in accounting
One to two years of accounts payable/purchasing experience
Experience in public education


COMPENSATION
260-day contract
Salary $22.70-$28.76/hr * wage schedule TBD
Family medical, dental, and vision insurance. Life insurance, AD&D, Long term disability included (Optional insurance available)
Personal days, Sick days, Vacation days
JCSD 509-J pays the employee's share (6%) of the Public Employees Retirement System

Application Procedures:

Interested candidates are required to apply at the following link: #_top to complete our online applications which requires including a letter of interest and current resume.

• Employment contingent upon Fingerprinting. (The $78.50 fee associated with criminal history record checks & fingerprinting, shall be the responsibility of the individual at the time of hire.)

Visit our website at:
#_top
Jefferson County School District is an Equal Opportunity Employer

CC #526
PAR #553