Health Information Supervisor-Medical Records- FT Days - Fountain Valley, United States - UC Irvine Health

Description

• Exhibits a working knowledge of Federal and State Regulations.
• Develops, monitors and maintains policies, procedures and fee scales.
• Responsible for follow through of all hospital litigation cases and assuring that the files remain in a secured area until the case is closed.
• Assures that continuing education is presented to the staff of HIS regarding release of information.

• Monitors the timely notification to physicians of deficient charts.
• Develops, monitors and maintains policies and procedures relating to chart completion in accordance with JCAHO and Title 22 regulations.
• Directly responsible for the suspension of medical staff privileges for incomplete records.
• Reports infractions of medical staff bylaws, rules and regulations to the director.
• Responsible for assuring that the Med Rec system is updated as enhancements are received and backed up as needed.
• Directly responsible for reporting deficiency chart status to the Director.

• Knowledge of all computer systems used in the HIS department.
• Trains and educates department staff on the correct use and functions of the computer systems as needed.
• Works with the MIS department and the admitting department to resolve problems as they occur.

• Assures that the assembly, analysis process of discharged patient medical records is completed within specified time frame.
• Assures that all documentation for each patient's visit is placed within the medical records and it is in the correct chart.
• Submits daily and monthly statistics to finance and administration.
• Assures adequate staffing for all shifts.

• Serves as a liaison between the hospital and outside transcription service.
• Directs the flow of transcribed reports and monitors quality of work, quantity of work and physician dictation problems as needed.
• Develops, monitors and maintains policies and procedures relating to transcription for both the hospital and physicians.

• Assures there is adequate space for medical records to be stored in a safe and secure area.
• Responsible for planning and presentation of need for additional storage space or alternative plans for storage of medical records.

• Responsible for timely and accurate editing timesheets for the Kronos time and attendance system.

• Misc. job duties as assigned by Director.