Office Coordinator - Pensacola, United States - City of Pensacola, FL

Description

Salary: See Position Description

Location : Florida, FL

Job Type: Full-Time

Job Number: 00867

Department: Facilities & Fleet Management

Opening Date: 04/29/2024

Closing Date: 5/10/2024 11:59 PM Central

Job Description

Department: Facilities & Fleet
Recruitment Range: $25.66-$29.83 hourly dependent on knowledge and experience

Minimum Preparation for Work:

• Graduation from an accredited college or university with a Bachelor's Degree in the appropriate discipline, and three (3) years of pertinent experience, two (2) of which must have been in a supervisory capacity.
• In certain positions, two (2) years of pertinent experience may be substituted for one (1) year of college for up to two (2) years of college or college beyond the Bachelor's Degree may be substituted for experience on a two to one ratio. For example, a Master's Degree in the appropriate field is equivalent to one year of experience.

Necessary Special Requirements:

• Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.

Nature of Work:
This is responsible professional administrative work directing a City operation.

An employee in this class is responsible for planning, directing, and coordinating the work of professional, technical, and non?professional employees. Work involves the application of professional and administrative knowledge. General direction is usually received from a department head. Work is reviewed through periodic conferences and or an evaluation of plans, reports, and accomplishments.

Examples of Work:

• Plans, directs, and coordinates the activities of a City operation.
• Prepares budget estimates and controls expenditures of departmental appropriations.
• Formulates policies and regulations in consultation with subordinate supervisory employees and with the concurrence of the department head.
• Selects personnel; participates in the training and development of personnel; has responsibility for other personnel matters (i.e., disciplinary actions, etc.).
• Makes periodic inspections to assess operation and determine needs.
• Prepares and maintains technical and administrative operating records and reports.
• Acts as liaison with Federal, State, local and other agencies.

Knowledge, Skills and Abilities:

• Thorough knowledge of pertinent principles, practices, methods, materials, tools and equipment applied in the specified field.
• Thorough knowledge of pertinent Federal, State, and local laws and ordinances governing the activities of the operation.
• Thorough knowledge of occupational hazards and safety precautions.
• Thorough knowledge of departmental rules and regulations.
• Ability to plan, organize, assign, direct, and inspect the work of employees engaged in technical, sub-professional, and other levels of skilled work to secure effective results.
• Ability to exercise good judgment in evaluating situations and making decisions.
• Ability to communicate effectively, both orally and in writing.
• Ability to do technical research and to write clear and concise reports.
• Ability to establish and maintain effective working relationships with associates and the general public.

The mental and physical demands and the work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental and Physical Requirements:
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include close, distance, color, and peripheral vision, and depth perception.

Work Environment:
The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified as necessary. This description does not constitute a written or implied contract of employment.

01

Did you graduate from an accredited college or university with a Bachelor's Degree in the appropriate discipline?

• Yes
• No

02

Do you have three (3) years of pertinent experience, two (2) of which must have been in a supervisory capacity? Two (2) years of pertinent experience may be substituted for one (1) year of college for up to two (2) years of college or college beyond the Bachelor's Degree may be substituted for experience on a two to one ratio. For example, a Master's Degree in the appropriate field is equivalent to one year of experience.

• Yes
• No

03

List your experience as it relates to payroll and budgeting.

04

If you are claiming Veteran's Preference, have you attached your DD214 or a letter from your Commanding Officer indicating your dates of service and honorable serving status?

• Yes
• No
• Not Applicable

Required Question