Administrative Support - Tempe, United States - Russell Tobin

    Russell Tobin
    Russell Tobin Tempe, United States

    1 month ago

    Russell Tobin background
    Description

    Administrative Support (contract to hire in Tempe, AZ)

    Pay Range: $20-23/hour depending on experience

    Contract to hire - (contract: Apr - Aug 2024)

    Location: hybrid / on-site in Tempe, AZ

    Description:

    We are seeking an experienced Administrative Assistant to join our team. In this role, you will perform a variety of administrative tasks such as scheduling appointments, providing information to callers, and composing memos. You will also assist with research, create presentations, generate reports, and handle multiple projects. A high school diploma and at least 5 years of relevant experience are required. The ideal candidate should be familiar with a variety of administrative concepts, practices, and procedures. This role requires someone who can work independently, has strong problem-solving skills, and can effectively manage multiple tasks. Creativity and the ability to work with latitude are important. This position typically reports to a manager or head of a unit/department.

    • Business Group: Inbound Transportation
    • Purpose: Managing inbound transport, including scheduled pickups, re-routing hauls, and resolving issues. This role involves data analysis and interacting with vendors.

    Responsibilities:

    • Attend daily meetings to review plans and recap the prior day.
    • Track vendor activity using Excel.
    • Reach out to vendors to resolve issues.
    • Analyze data related to vendor activities.

    Requirements:

    • Leadership Principle: Demonstrated customer obsession, bias for action, and ability to deliver results.
    • Experience: 4-5+ years of industry experience, stability, and reliability.
    • Skills: Proficiency in Excel and Microsoft Office, strong PC skills, ability to analyze and interpret data.
    • Education: Associate's degree required, Bachelor's degree preferred.
    • Disqualifiers: Heavy job-hopping, low attendance, poor references.
    • Best vs. Average: Transportation experience, history of promotion, BI training, or Business Analytics experience/certificate.
    • KPIs: Productivity (quantity of shipments reviewed per day) and time taken to resolve shipment issues (quality).